Facilities Planning & Operations Manager at KCA University

Objective: Oversee the development, maintenance of the physical university facilities and grounds in a condition of operating excellence, cleanliness and safety so that full educational and operational use is ensured.

Position Summary: Facilities Planning & Operations Manager is responsible for daily operations and planning for Facilities Management; coordinating, directing, supervising and evaluating university-wide buildings and grounds maintenance program and related activities.

Duties and Responsibilities:

• Develop and administer department budget (e.g. plans, controls, monitors, etc.) for the purpose of meeting department objectives in compliance regulator guidelines.
• Prepare written materials (e.g. work schedules, work orders, solicitations, supporting materials, etc.) for the purpose of documenting and communicating activities as required.
• Work independently to complete tasks with minimal direction from the supervisor and exercises discretion appropriately for the best interests of the university.
• Manage maintenance services at the various sites: Structural, Architectural, Mechanical and Electrical services including overseeing of support services e.g. messengerial services, front office services and general cleanliness of the facilities.
• Assess the current condition of electrical, air conditioning, plumbing and other essential facilities and equipment and create a schedule of regular evaluation of the facilities
• Provide direction to grounds, custodial, and maintenance supervisors, ensuring delivery of a full range of building and grounds maintenance and repair, and supportive work functions; monitors the department activities in compliance with district objectives and quality control standards and work practices.
• Maintain accurate records of the condition of equipment and other systems in the buildings
• Participate in the development of policies and procedures that affect the use of supplies and facilities.
• Ensure the safety of the building or establishment from fire, flood and other hazards through initiating an active campaign on safety measures in the building.
• Prepare & maintain pertinent records and reports for the university.
• Participate in preparing annual budget so that the facilities maintenance gets adequate funds for its operation.
• Educate the workers of the establishment on the proper use and care of its equipment and other facilities.
• Develop a comprehensive Facilities Master Plan.
• Develop effective space management strategies to deal with the requirements of the academic program.
• Establish a service recognition program for Facilities Management and Planning employees.
• Establish a design guideline and review process to support the renovation and construction process.

Qualifications and Experience

• Master’s Degree in Project Management or relevant field from a recognized institution
• Bachelor’s Degree in engineering, land economics or related field from a recognized institution.
• Minimum 5 years relevant working experience in a recognized institution.

Other Skills and Competences

• Technically competent, excellent problem solving, analytical, IT and Managerial skills.
• Excellent interpersonal and communication skills.
• Ability to manage complex assignments.
• Excellent interpersonal & communication skills
• Good leadership skills