Jobs Career Advice Signup
X

Send this job to a friend

X

Did you notice an error or suspect this job is scam? Tell us.

  • Posted: Nov 8, 2018
    Deadline: Nov 20, 2018
    • @gmail.com
    • @yahoo.com
    • @outlook.com
  • Never pay for any CBT, test or assessment as part of any recruitment process. When in doubt, contact us

    IMA World Health is an international, nonprofit health care service organization. The faith-based charity specializes in procuring and distributing medical supplies and services to underdeveloped nations.
    Read more about this company

     

    Program Assistant

    Reporting to the Administration Manager, the Program Assistant/s will provide programmatic and operational support to the program teams. S/he will work closely with the program teams at both national/county and sub-county levels.

    The Program Assistant will be responsible for providing programmatic and administrative support to Afya Jijini program teams across all the program areas.

    S/he will work with the program teams in planning and executing meetings, trainings/workshops and other program activities at county/national and sub-county level.

    The support will include but not limited to logistics, compilation of Activity programmatic and payment reports, reconciliation of technical and program activities, raising of Purchase and Activity Requests on a timely manner.

    Essential Functions

    • In collaboration with the program teams, support organizing for program meetings, training activities and other form of activities.
    • Provides support in compiling the weekly program Activity schedules for the assigned technical/Program teams and provides required programmatic and administrative support.
    • Works closely with the Program focal persons to ensure that procurement and Activity Requests for scheduled activities are raised on a timely and proactive manner in accordance with laid down procedures while maintaining necessary close liaison with the authorizing officers, Finance and procurement teams for timely execution.
    • Maintains familiarity of program budgets whenever completing purchase and/or Activity Requests.
    • Ensures necessary Activity Trackers are completed and updated.
    • Supports program teams on update of required program databases such as iRIS and Trainet.
    • Ensures that Activity/program unit’s issues related to procurement & finance are profiled and resolved without delay.
    • Support the technical team in reconciliation of activity reports and necessary back-ups of final reports.
    • Ensures that all relevant activity documents are submitted to Finance on a timely, accurate and proactive manner for timely processing of participants’ allowances.
    • Maintains adequate technical knowledge by attending program meetings including necessary collaboration to ensure that there is reasonable understanding of the Afya jijini program and its operations.
    • Maintains Professional development by ensuring that there is initiative to interact with all program areas/persons with a view gaining of broad programmatic and operational understanding.
    • Handling correspondence regularly amongst teams ensuring action and follow ups are maintained.
    • Develops and maintains necessary filing system for assigned program documents.
    • Perform any other duties assigned by the supervisor.

    Minimum Requirements

    Education & Experience

    • Diploma in a suitable field such as social science, finance and accounting, project management, or office management
    • Degree is an added advantage
    • Minimum of one year working experience

    Competencies

    • Proficient with Microsoft Office applications (Word, Excel, and PowerPoint).
    • Fluent in English & Kiswahili
    • Effective verbal and written communication skills
    • Attention to details
    • Ability to handle multiple tasks simultaneously with prioritization
    • Good interpersonal skills with ability to effectively interact within and across all project teams
    • Self-driven, able to work independently with minimal supervision
    • Flexibility to adapt to changing program requirements.
    • Able to work innovatively to address programmatic challenges in a high pressure environment.

    Method of Application

    Please submit your application to jijinihr@imaworldhealth.org

    Closing date: 20 Nov 2018

    Build your CV for free. Download in different templates.

  • Apply Now
  • Send your application

    View All Vacancies at IMA World Health Back To Home

Subscribe to Job Alert

 

Join our happy subscribers

 
 
Send your application through

GmailGmail YahoomailYahoomail