Store Officer at International Livestock Research Institute (ILRI)

Job description

The International Livestock Research Institute (ILRI) seeks to recruit a Stores Officer to ensure constant and proactive service delivery is provided to all customers in line with both the Stores and Transport Management Policies.

Responsibilities

• Guide and advice internal as well as external stakeholders on stores management policies, standard operating procedures and ensure compliance through consistent application of the same.
• Coordinate the stock takes during internal and external audit, mid and end-year stock-takes
• Coordinate unit meetings including the disposal committee meetings and follow up on an action plans with relevant stakeholders to ensure all requests are handled and closed.
• Prepare status update reports and any custom reports as required, highlight any concerns and modify processes as appropriate or recommend for consideration any policy changes to supervisor.
• Establish and maintain of internal and external relationships to increase efficiency in the unit and improve operational decision making as appropriate.
• Plan, direct, and verify stocks to ensure they conform to the specifications as well as ensure their timely and efficient distribution to user departments in support ILRI’s business needs
• Maintain safety procedures in inventory and storage areas to ensure they comply/ meet with EOHS standards
• Keep a well-maintained organized record keeping/filing system and update all transactions in OCS, updating fuel consumption records both on weekly and monthly basis e.t.c
• Generate regular reports, custom and ad hoc as may be required.
• Manage inventory management systems to facilitate the management of all the receipts/issues and ensuring proper documentation in the systems.
• Review work processes and identify areas of improvement and make recommendations and /or establish innovative or adjust existing work procedures and practices
• Support change management at ILRI Stores Unit and Carry out other duties as may be allocated by the Senior Transport and Stores Supervisor.

Requirements

• Bachelor’s Degree in Supply Chain Management, or Logistics management
• Professional qualifications in Logistics management from the Chartered Institute of Supply Chain management (CIPS) or any other recognized professional body.
• Member of CIPS or KISM
• At least three years of experience in a similar post.
• Experience in using micro soft Computer packages.
• Experience in using fleet management system.
• Strong organizational skills.
• Excellent communicator in both written and spoken English.
• Experience in customer service soft skills.
• Innovative and analytical skills.
• Good intuition to make crucial judgements.
• Excellent interpersonal skills

Terms of Appointment

This is a Nationally Recruited Staff (NRS) position based at ILRI’s Nairobi campus. It is open to Kenyan nationals only. The position is on a 3-year contract, renewable subject to satisfactory performance and availability of funding.

Job Level

This position is job level 2D, level 1 and ILRI offers a competitive salary and benefits package which includes; pension, medical and other insurances for ILRI’s Nationally Recruited Staff.