Operations Coordinator at Dorbe-Leit Solutions Limited

Our client is a rental dealer and distributor of high quality, versatile, stylish freeform tents & canopies for punctual use and semi-permanent installations in the residential and public sectors. They work closely with event management companies to create structures that transform spaces special to the event by offering outdoor Sun & Rain protection systems.

They are looking for a young, innovative, creative, multi-talented and passionate Operations Coordinator to complement their management team. The jobholder will be reporting to the Managing Director.

Job Purpose

The jobholder will responsible for planning directing & coordinating the tent rigging operations & activities within the company’s standards along with meeting the customer’s expectations.

Responsibilities

• Safeguarding the company’s movable resources such as vehicles, tents, equipment and accessories ensuring that they are efficiently and appropriately utilized.
• Periodically reviewing and updating the company’s health and safety policies.
• Generating a detailed job schedule for confirmed client orders.
• Coordinating the use of the company’s vehicle fleet in accordance with the prescribed policies.
• Managing the rigging staff along with preparing work schedules and assigning specific duties to the rigging team for efficiency.
• Providing financial input to the Accounts department for budgeting purposes.
• Accounting for the utilization of financial resources disbursed to the Operations Department.
• Preparing a weekly job, staff and resource rotas in consultation with the Head Rigger/Team Leaders.
• Managing the logistical and operational aspects of the company’s bookings and staff deployment in the Operations Department.
• Preparing and submitting weekly reports to the Managing Director
• Managing and updating all records on the rigging staff, occupation, Health and Safety.
• Coordinate site visits with a rigger to assess and evaluate the site specification as per the client’s requirement.
• Ensuring that the rigging team has the correct information on the installation specification before engaging on an assignment.
• Monitoring resources usage for efficiency by reducing wastages.
• Designing and implementing departmental policies, goals, objectives and procedures in consultation with the staff and management.
• Managing the recruitment, placement and training of the rigging personnel to enhance quality, productivity and efficient manpower planning.
• Liaising with the stock Controller and Accountant in monitoring the stock levels and movement of company’s moveable assets.
• Undertaking feasibility site visits with a Rigger/Team Leader to assess and evaluate the site specification as per the client’s requirement.
• Enforcing Health & Safety rules and requirements on sites

Qualifications

• A Bachelor’s degree in Business Studies, Engineering or its equivalent.
• Experience in operations, planning, coordination & logistics, having at least 4 years’ experience in a fast paced events driven work environment.
• A strong understanding of the processes involved in evaluating a site, setting up a temporary structure & the limitations of application.
• Strong personal characteristics and be commercially minded, with the ability to work with a very wide range of people include company management, staff, customers and external contractors
• Process-driven, methodical and pays strong attention to detail
• Excellent oral and written communication skills on all levels.
• Excellent organizational skills, with the ability to effectively plan the logistical operations of the company, organizing staff, vehicles, bookings and out-sourced services.
• Demonstrate clear integrity and a sense of ethics and responsibility to the company and its employees on a daily basis, serving as a model for others.
• Task prioritization, team working and analytical skills.