Finance Assistant at Academic Model Providing Access to Health Care (AMPATH)

To provide support to the Finance Department in discharging the day to day Accounting tasks in order to ensure that all Organizational, donor and legal requirements are met in a timely and efficient manner

Principal Accountabilities (Key Performance Areas)

Management of petty cash

• Be the custodian of petty cash
• Make petty cash payments as per established policy
• Book petty cash payments in the FMS
• Replenish the petty cash fund once balances reach established threshold

Filing

• To assist in maintaining a proper filing system for all Finance department documents and vouchers
• To properly label all physical files and store them in a logical manner so as to facilitate easy retrieval
• To properly label scanned vouchers and store them in a logical manner in the server
• Assist in scanning of vouchers when required to

Data entry

• To assist in data entry into the Financial Management Software Microsoft Dynamics Navision (MS Navision) under the direction of the Finance Officer. This includes booking of invoices and raising of general journals

Payments

• Assist from time to time in the preparation of payment vouchers and subsequently prepare bank files (EFT, RTGS and MMTS) for upload by the

Finance Officer

• Validate through the bank (NIC) mobile numbers for M-pesa payments

Printing and posting approved documents

• Upon approval of all documents in MS Navision, to print, post and file all documents

Liquidations

• Assist with the booking of liquidations (Imprests surrender) when called upon

VAT reports

• Prepare on a monthly/ quarterly basis donor VAT reports (USAID)

Other duties

• Act as a bank agent e.g. collecting cash, banking receipts and delivering instructions
• Any other duties as may be assigned from time to time

Audit

• Assist in the preparation of Audit

Qualifications

• A First degree in Accounting, Business Administration, Management or Finance
• Certified Public Accountant Part 2 (Kenya)
• Knowledge and experience working with a Financial Management Software (FMS)
• 2 years

Other Skills

• Honest and dependable
• A person of integrity
• Keen and analytical
• Self-driven
• Team player
• Attention to detail and ability to meet strict deadlines
• Reliable
• Good presentation skills
• Excellent communication and interpersonal skills