Procurement Officer at International Livestock Research Institute (ILRI)

Responsibilities

• Proactively coordinate the tendering process for both goods and services, ensuring that the process follows best practice and ILRI’ tender policies.
• Support in the bid’s Evaluations/ analysis for all purchases(goods/services)
• Carry out price surveys and maintain price list for routinely purchased items from preferred vendors and ensure prices charged by the suppliers are the market prices.
• Ensure ILRI supply chain procedures are adhered to while purchasing goods/ services required by ILRI.
• Coordinate the procurement of the overseas purchased goods/services
• Ensuring all specifications in the purchase requisitions are captured in the requests for quotations and subsequently in the purchase order and that the delivered goods conform to the requesters specifications.
• Work with the procurement committee as per ILRI Supply Chain Policy to source for suppliers who are not in the prequalification list.
• Coordinate with the Supply Chain Manager on procurement planning and budgeting ensuring all the unit needs are captured and taken care of
• Tracking in-coming shipments of ordered goods, reviewing completeness and accuracy of shipping and confirming timely arrival of the right quantity and quality of delivered consignments;
• Ensure the turnaround time for purchase requisitions is as per the shared Supply Chain service charter and in conformity with customer needs.
• Maintain up to date records for all procured goods and services, including approved budgets and supporting documentation: purchase requisitions, quotations, bid evaluations, purchase orders, and related documents;
• Assist in communicating changes in the supply chain policies to both Internal and external customers and responding to audit queries on time.
• Liaise with the ILRI legal team to ensure compliance with all applicable laws and policies in the preparation of Service Contracts and Service Level Agreement (SLAs) and service contracts.
• Assist in the drafting framework agreements and other related agreements for preferred suppliers.
• Participate in preparing prequalification documents and appraising prequalified suppliers.
• Coordinate vendor performance management review using the approved institutional tools and participate in decision making based on the evaluation.

Qualifications

• Bachelors’ degree in Science or Laboratory technology or Purchasing& Supply Chain Management plus a post Graduate Diploma in Laboratory technology or any other relevant degree from a recognized University or an equivalent qualification.
• Five years working experience in a busy procurement environment and at least 2 years in a busy Biosciences research program would be desirable.
• Professional qualifications in Purchasing and Supply Chain Management, preferably from CIPS
• Computer proficiency (Email, Internet, Word, Excel, Access or other data-base management, knowledge of automated Supply Chain Software’s would be an added advantage.)
• Membership with recognized professional bodies like CIPS and KISM

Terms of Appointment

This is a Nationally Recruited Staff (NRS) position based at ILRI.

It is open to Kenyan nationals only. The position is on a 3-year contract, renewable subject to satisfactory performance and availability of funding.

Job Level

This position is job level 2D ILRI offers a competitive salary and benefits package which includes; pension, medical and other insurances for ILRI’s Nationally Recruited Staff.=