Manager.Facilities Management at Kenya Airways

Job Purpose Statement

Reporting to the Head of Procurement, the role holder will ensure management and control of the company facilities while supporting the company’s business operations. He/she will be required to develop and implement a planned maintenance program with monitoring, reporting defect, cause, effect and corrective action for all facilities.

The Successful Candidate Will Be Expected To

• Ensure all processes and compliance programs are met.
• Prepare cost estimates for moves and equipment.
• Manage maintenance of grounds.
• Coordinate building security and maintenance services.
• Manage and supervise all facilities personnel.
• Allocate workload and supervise upkeep staff (custodians, janitors etc.)
• Monitor equipment inventory and place orders when necessary.
• Monitor expenses and control the budget for maintenance.
• Manage relationships with contractors and service provider.
• Develop and implement a planned maintenance program with monitoring, reporting defect, cause, effect and corrective action for all facilities.
• Ensure efficiency of all building systems.
• Coordinate site safety programs.
• Plan building maintenance and operational programs.
• Oversee all building functions.
• Coordinate with department heads and building contractors.
• Develop maintenance procedures and ensure implementation.
• Carry out inspections of the facilities to identify and resolve issues.
• Check electrical and hydraulic systems of buildings to ensure functionality.
• Plan and oversee all repair and maintenance of office facilities.
• Keep maintenance logs and report on daily activities.
• Ensure that all emergency and unplanned maintenance calls are attended to in record shortest time and cost-effective manner.
• Coordinate all maintenance issues and schedules.
• Manage facilities planning.
• Coordinate facilities maintenance budgeting at budget time for internal users.
• Facilitate all maintenance matters with internal users within Kenya and across networks on facilities maintenance.
• Ensure health and safety policies are compliance in accordance with relevant industry and legislative requirements for persons occupying Kenya Airways Premises.
• Ensure that all premises are suitable and conducive for occupation as per relevant Government Regulations.
• Prepare and file reports with government and regulatory authorities including environmental permits.
• Ensure all utility systems are inspected and in accordance with regulations.
• Maintain a safe work environment for all employees.
• Ensure conformity with all regulatory requirements, organization standards and local procedures as well as requirements of customer airlines.
• Ensure the provision of cost-effective maintenance services to the premises and utilities in all Kenya Airways facilities.
• Ensure suitably qualified/experienced /competent staff at all levels with appropriate skills are recruited/retained and developed.
• Negotiate bids and contracts for third party workers.
• Manage and supervise all facilities personnel.
• Manage all vendor contracts.
• Prepare budgets and financial reports and manage and monitor budgets.
• Prepare and implement cost saving measures.

Job Requirement

• Civil Engineering degree or equivalent in construction or property maintenance, property administration.
• At least 7-10 years’ experience in facilities management in a corporate environment.
• Contract administration skills and knowledge.
• Good planning and organizational skills.
• Conversant with the provision of the new Occupational Health and Safety Act.
• Knowledgeable in the environmental and building regulatory laws.
• Experience in Real Estate management is an added advantage.
• Experience in planning maintenance operations.
• Solid understanding of technical aspects of plumbing, carpentry, electrical systems etc.
• Working knowledge of facilities machines and equipment.
• Ability to keep track of and report on activity.
• Excellent communication and interpersonal skills.

If you meet the above requirements and are interested in the role, please submit your application online.

Only shortlisted candidates will be contacted.