Division: Corporate
Department: Risk & Corporate Governance
Section: N/A
Reports to: Managing Director
Work station: Head Quarters
Direct Reports: Risk Officer and Risk and Compliance Officer
Indirect Reports: N/A
Job Purpose: This role is responsible for the development and implementation of a risk management strategy that ensures Toyota Kenya is proactive in the management of risk, for minimal risk exposure to Toyota Kenya.
Further, the position will work closely with the Legal Department to ensure compliance with legal, regulatory and policy issues.
Main Responsibilities of the Job
Managerial Responsibilities:
- Develop a risk management strategy to advise the operations of the department in the provision of an operating business environment that is proactive in risk management, to support the achievement of the Toyota Kenya business strategy;
- Develop and coordinate the maintenance of a Risk Management Framework for Toyota Kenya (Risk Governance Structure, Risk tools – Risk register, Compliance Register and incident report, Policies, Process, Business Continuity Planning and Crisis Management), to ensure the availability of a foundation from which to protect Toyota Kenya from preventable risks;
- Create awareness on Risk Management to ensure the operations across all divisions in Toyota Kenya are managed from an informed point;
- Liaise with service providers to ensure that an effective whistle blowing service is maintained
- Develop the Budget for the Risk Management department to ensure the allocation of sufficient resources critical for the implementation of the risk management strategy;
- Monitoring departmental expenditure to ensure efficiency in the utilisation of resources.
Operational Responsibilities:
- Study proposed legislation to determine possible effect to the Toyota Kenya business, and to liaise with Legal Department and advise on best course of action;
- Identify and nurture relationships with key officials from government and other institutions to persuade them to support legislation favourable to the Toyota Kenya business objectives;
- Coordinate support to users in risk management to ensure the identification of accurate risks and the development of sound countermeasures,
- Review key risk areas for each section to ensure gaps in risk management are identified and addressed in a timely manner;
- Review and submit risk reports to management to ensure management is well informed of progress as well as challenges in risk management;
- Coordinate financial and operational risk reviews to ensure the processes employed provide results that add value to the business in line with the Toyota Kenya key performance areas;
- Direct investigations on business malpractice incidents (Security and fraud incidents) in liaison with the Security Department, and report on findings to ensure management is well informed on the incidents, in order for strategies to be developed and implemented to protect against recurrences.
- Develop and implement Business Continuity Plans to limit risks and prepare for if things go wrong
- Conducting audits of policy and compliance to standards and Group requirements including liaison with internal and external auditors
- Enforcement of the Group’s Code of Ethics and Governance
Knowledge, Skills and Experience
Minimum level of academic and professional qualification required to perform effectively in the roles
- Bachelor’s degree from a reputable institution
- CPA (K)
- A Law degree would be an added advantage
Minimum level of experience required to perform effectively in the role
- 8 years’ relevant experience with 3 years at a senior position in a reputable audit firm
Working Relationships
Internal customers
- All sections(Functions, branches, divisions) i.e. Risk Owners (21) and Risk Champions (21)
External Customers
- CFAO – External reporting: JSOX, Roll forward, incident, PACI audits,
- TTAF – Incident reporting
- Prequalified suppliers – Supplier reviews
Competencies
Technical
- Computer literacy
- Budgeting
- Knowledge of Risk Management
- Knowledge of relevant legislation
- Understanding of SOP development
- Financial Management
- Solid understanding of government operations and politics
Functional
- Report writing
- Presentation skills
- Data analytics
Behavioral
- Business acumen- knows how business works; knowledgeable in current and possible future policies, practices, trends, technology and information affecting the business; knows the competition; is aware of how strategies and tactics work in the market place
- Strategic agility – Sees ahead clearly; can anticipate future consequences and trends accurately; has broad knowledge and perspective; is future oriented; can create competitive and breakthrough strategies and plans; can articulately paint credible pictures and visions of possibilities and likelihoods
- Perspective – Looks toward the broadest possible view of an issue/challenge; has broad-ranging personal and business interests and pursuits; can easily pose future scenarios; can discuss multiple aspects and impacts of issues and project them into the future
- Technical learning – Is good at learning new industry, company, product or technical knowledge
- Quality decisions – Makes good decisions (without considering how much time it takes) based upon a mixture of analysis, wisdom, experience, and judgment; most of your solutions turn out to be correct and accurate when judged over time
- Problem solving – Uses rigorous logic and methods to solve difficult problems with effective solutions; is excellent at honest feedback; looks beyond the obvious and doesn’t stop at the first answers; probes all fruitful sources for answers
- Interpersonal skills – Is self-aware, and has ability to relate with people across all levels of seniority as appropriate, to ensure achievement of personal targets
- Organisational positioning skills – Understanding of organisation structure both formal and informal, is sensitive to how people and organisations function; anticipates where the landmines are and plans his/her approach accordingly; views politics as a necessary part of organisational life and works to adjust to that reality.
- Energy and drive – Has speed and agility: taking quick and timely action; seizes more opportunities than others, pursues everything with energy, drive and a need to finish; seldom gives up before finishing especially in the face of resistance or setbacks
- Integrity and trust – Trusted individuals who can present the unvarnished truth in an appropriate and helpful manner, keeps confidence, admits mistakes, doesn’t misrepresent themselves for personal gain
- Resilience –is able to withstanding strategic and operational challenges and maintain momentum
- Emotional Intelligence-manages emotions in a mature and composed manner as expected of a leader
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