Program Assistant at EngenderHealth

EngenderHealth is seeking expressions of interest from highly qualified candidates to fill in the Program Assistant position. Kenyan nationals are strongly to apply.

JOB SUMMARY:

The Programs Assistant provides assistance to the project Director, and technical staff leads in coordinating the day-to-day activities of the team. The Program Assistant responsibility includes supporting activity budget development of planned activities as assigned. This position is also responsible for organizing meetings, coordinating consultant agreements and disseminating program materials.

Roles and responsibilities

• Support  development of  detailed activity budgets and tracks team expenditures, reviews budget discrepancies with the supervisor and provides support during budget creation and revision processes
• Provides administrative support including scheduling and coordinating meetings and conferences, taking notes, setting-up meeting rooms, making copies, travel planning, and other tasks as requested
• Assists team members by tracking activity deadlines and drafting or reviewing reports, service contracts, program work plans, and other related documents as needed
•  Support the production of documents, including agreements, contracts, disbarment schedules, project timelines and work plans, activity reports and financial and narrative reports during contract period
• Support Monitoring and  evaluation of each activity and reports to verify that the documentation (registration sheets, attendance lists, pre- and post-tests, and programs) and information requested in reports are entered on time, accurately, and are included in the activity reports
• Monthly updates of the Management Monitoring Tool as the activities are implemented.
• In collaboration with the Program Advisor, may provide support in the monitoring of the implementation of the national and county level activities and work plans by conducting a monthly review of plans versus results and documenting the variance.
• Collaborates with the  project Director and Programs Advisors in reference to unit meetings, shared tasks, and logistics
• Works with the Finance Advisor in reference to budgets, financial reports, project expenditures, claims, and other financial issues
• Reports to the Program Advisor in reference to document requests, workshop planning and logistics, program implementation, and administrative issues
• Manages relationships with external entities including consultants, travel agents, and representatives of partner reproductive health organizations
• Performs other duties as assigned

EDUCATION, EXPERIENCE AND CERTIFICATIONS

• Bachelor’s degree a must.
• 3 years’ experience in a relevant position required
• Experience in event planning/ coordination, administration, and/or public health is preferred
• Ability to travel 50%

ESSENTIAL SOFT SKILLS

• Working knowledge of computer software, Microsoft Office
• Strong interpersonal and communications skills
• Working knowledge of forecasting project budgets
• Skilled in strategic planning, monitoring and evaluation
• Working knowledge of women’s sexual and reproductive health and rights
•  Experience in managing a busy office and supervising staff.