Grants Assistant at University of Maryland1

Reports to : Grants Manager

Key Responsibilities

• Organize and maintain electronic and paper files of grant documents and resources
• Record receipt of grantee reports in grants database
• Assist with data entry and coding in grants database
• Support Grant Manager with administrative tasks related, generating grant documents, review periodic reports and mailing grant agreements and grant review checks
• Tracking grantee evaluation, monitoring, and reporting compliance;
• Work to enhance and improve grants management processes and increase efficiencies
• Organizing and maintaining grant documentation and filing, including grantee reports and correspondence
• Monitoring, tracking, and processing close-out actions;
• Maintaining activity calendars and team schedules;
• Assist in organizing periodic financial review meetings with partner representatives
• Fulfilling additional administrative functions, as assigned

Skills and Qualifications

• Bachelor’s degree with a minimum of one year of professional/office experience, including internships,
• Skilled user of MS Office (Word, Excel, Outlook, PowerPoint, Access)
• Experienced and comfortable working with numbers and in databases
• Impeccable attention to detail
• Strong document management skills
• Excellent interpersonal skills
• Ability to work well independently and with a team
• Excellent time management skills, aptitude for proper task prioritization, and a results-oriented work process
• Ability to handle sensitive matters with tact and discretion
• Professional demeanour, integrity, tact, and good judgment