Assistant Accountant at Home Universal

Department

Finance & Accounts

Reports To

Senior Accountant / Finance Manager / Head of Accounts

Role Purpose

To support the finance department in maintaining accurate financial records, processing transactions, preparing reconciliations, supporting audits, and ensuring compliance with statutory and internal financial controls across the organization.

Key Duties & Responsibilities

• Financial Operations
  • Post daily accounting transactions (payments, receipts, journals).
  • Maintain accurate ledgers (general ledger, creditors, debtors).
  • Process supplier invoices and ensure proper approvals.
  • Track receivables, follow up outstanding balances, and support collections.
• Bank, Cash & MPESA Management
  • Perform daily and monthly bank reconciliations.
  • Reconcile MPESA paybills, tills, and cash accounts.
  • Monitor petty cash usage and replenishment.
• Reporting & Documentation
  • Assist in preparing monthly management accounts.
  • Generate schedules for expenses, payables, and receivables.
  • Maintain proper filing (physical and digital) for audit trails.
• Tax & Statutory Support
  • Assist in preparation of VAT, PAYE, Withholding Tax schedules.
  • Support compliance with KRA, NSSF, NHIF, and other statutory bodies.
  • Prepare audit schedules and respond to audit queries.
• System & Controls
  • Work within accounting software/ERP systems.
  • Ensure transactions are properly coded to cost centers and projects.
  • Maintain data accuracy, integrity, and audit trails.

Required Skills

• Technical Skills
• Strong accounting and bookkeeping knowledge.
• Bank reconciliation and cash management skills.
• Understanding of VAT, PAYE, WHT.
• ERP / accounting software proficiency.
• Excel skills (formulas, reconciliations, reports).
• Soft Skills
• High attention to detail and accuracy.
• Integrity and confidentiality.
• Time management and organization.
• Ability to work under deadlines.
• Team collaboration and communication.

Expertise & Experience

• 4 years’ experience in accounting or finance.
• Experience in multi-company or project-based environments is an advantage.
• Experience in real estate, construction, or service firms is an added advantage.

Education Requirements

• Bachelor’s Degree in:
• Accounting
• Finance
• Commerce (Accounting option)
• Business Administration (Finance/Accounting)

Professional Training & Certifications

• CPA (Part I or II minimum) – Mandatory
• Ongoing CPA or ACCA training – Advantage

Training in:

• Accounting software (QuickBooks, Sage, Odoo, Tally, etc.)
• KRA tax compliance
• Internal controls & audit basics

Key Performance Indicators (KPIs)

• Accuracy of postings and reconciliations.
• Timeliness of reports and schedules.
• Zero unresolved reconciliation variances.
• Audit compliance and documentation quality.
• Reduction in outstanding receivables.