Academic Officer, Medical Education Office at Aga Khan University Hospital

Job Summary

The Examinations Officer will play a crucial role in maintaining the academic integrity and operational efficiency of the Medical College's examination processes. The officer is responsible for the administration, organization, and smooth running of all assessments and examinations within the Medical College, and in ensuring that all examination processes adhere to the highest standards of integrity, accuracy and reliability; and are compliant with all relevant regulatory provisions and institutional policies.

 Responsibilities

•  Develop and maintain the annual examination schedule for the Medical College.
• Align formative and summative assessments with the annual academic calendars and curriculum requirements.
• Ensure all examination procedures, modules and processes strictly comply with the University policies, academic regulations, and accreditation standards.
• Implement and monitor quality assurance strategies to maintain the integrity, reliability and fairness of all examination processes.
• Maintain and robust security measures for the storage and distribution of examination materials and resources.
• Develop and update examination policies and procedures to enhance efficiency of examination processes and compliance.
• Ensure the confidentiality and integrity of student examination data.
• Compile consolidated marksheets in the recommended format.
• Oversee the accurate recording and processing of examination results.
• Analyze examination data to identify trends, areas of improvement, and potential issues.
• Generate reports on examination performance and other relevant metrics for internal and external stakeholders.
• Maintain and update examination records in the university's database systems.
• Recruit, train, and supervise invigilation of examinations to ensure standardized processes.
• Ensure the availability of all necessary examination resources, including exam cards, question papers, examination answer booklets, equipment and other technical personnel.
• Provide clear and timely information to students and faculty regarding examination schedules, procedures, and regulations.
• Conducting training and issuing briefs on the examination procedures, processes and systems to faculty and students
• Communicating with external examiners about appointments, the schedules and venues of summative examinations.
• Investigation of disputes or issues related to examinations, including academic misconduct and appeals whenever they arise.
• Advising students on dissertation completion and coordinating the submission of final work for marking by external examiners.
• Oversee the implementation and maintenance of examination management systems and software.
• Identify and integrate new technologies to improve examination processes.
• Uphold best practices in examination administration ,and stay updated on advancements in student measurement and evaluation.

Requirements

• Bachelor of Science degree in Education, Statistics or a related field; master’s degree in science preferred.
• Experience in examination administration or academic management in a higher education setting.
• Advanced Computer literacy is mandatory
• Strong organizational and problem-solving skills.
• Excellent communication, teamwork and interpersonal abilities.
• Attention to detail and a high level of accuracy.
• Highly collaborative, service oriented and excellent customer service skills.