Accountant at International Livestock Research Institute (ILRI)

Key Responsibilities

• Timely matching of all supplier invoices; checking documentation for completeness, accuracy, approvals as per policy, matching and input of supplier invoices
• Reconcile supplier ledger balances to supplier statements and close the reconciling items within the period
• Maintain an updated invoice register to track movement of all the invoices received in the institute until paid and filed
• Manage and reconcile the VAT account; ensuring timely follow-up of VAT exemption certificates & dispatch to suppliers
• Analyse outstanding supplier commitments and print withheld invoices report for review by the Finance Manager
• Prepare and circulate a monthly report of all supplier payments made.
• Review supplier master accounts: at the minimum, bi-annually and recommend de-activation of accounts that have been inactive for the last 6 months.
• Ensure prepayments are reconciled and cleared on time
• Prepare monthly receivables and payables aging schedules and reconciliations for all accounts and make relevant recommendations.
• Carry out monthly allocation of accounts and ensure relevant adjustment journals are passed.
• Invoice recharge costs to related partner institutions monthly and ensure the invoices are sent out in time for settlement.
• Manage receivables from related partner institutions, update all receipts and follow up for payment of outstanding debts when they fall due as credit terms.
• Prepare and share monthly statements for related partner institutions after allocation.
• Maintain staff and consultants accounts that reflect correct position with respect to staff and consultants’ transactions and make relevant adjustments
• Process staff travel advances, Travel Expenditure Report (TER’s) & project/workshop expenditure reports
• Ensure proper filling of all documentation relating to this function both in physical and soft copy forms
• Provide additional support on demand to the clients of the unit
• Train the alternate position all aspects of this job to ensure continuity
• Help other unit members to learn and excel in their work
• Perform any other related duties as may be required

Requirements

• Bachelor’s degree in finance or accounting or its equivalent.
• Full accounting qualifications- CPA (K) or ACCA.
• At least five years’ experience in finance with progressive experience of processing large volumes of supplier invoices and performing of supplier accounts reconciliations in a well-run organization.