Accountant at Moi Educational Centre & High School

The accountant will be responsible for managing all financial activities of the school, ensuring accuracy in financial reporting, compliance with Kenyan statutory regulations, and supporting strategic financial planning to ensure the school's sustainability and growth.

Key Responsibilities

Financial Management & Reporting

• Maintain accurate books of accounts using accounting software (online SMIS or any other software provided.
• Prepare monthly, quarterly, and annual financial reports for management and the Board to by reviewed by Finance Manager.
• Monitor and report on income and expenditure to ensure alignment with budgets.
• Prepare and present cash flow forecasts and financial analysis.
• Budgeting & Planning
• Assist in the preparation of annual school budgets.
• Monitor budget implementation and advise on variances.
• Ensure compliance with food safety standards.
• Support departments in budget tracking and resource allocation.

Fee Collection & Student Accounts

• Oversee billing and collection of school fees and other revenues.
• Maintain up-to-date student ledger accounts.
• Follow up on outstanding fees and prepare debtors’ reports.
• Implement and monitor payment plans where applicable.

Procurement & Payments

• Oversee payment processes ensuring proper authorization and documentation.
• Ensure proper accounting for purchases and school expenditures.
• Reconcile supplier accounts and manage relationships with vendors.
• Ensure adherence to procurement policies and transparency.

Statutory Compliance

• Ensure timely filing and payment of statutory obligations (e.g. PAYE, NHIF, NSSF, VAT, etc.).
• Liaise with external auditors, KRA, and other relevant bodies.
• Maintain accurate payroll records and spearhead payroll processing.

Internal Controls & Record Keeping

• Maintain and strengthen internal financial controls.
• Ensure safe custody of financial records and documentation.
• Conduct regular audits and risk assessments.

Asset Management

• Maintain an updated fixed assets register.
• Support in stock-taking and inventory management.

Qualifications & Requirements

• Bachelor’s degree in Accounting, Finance, or related field.
• CPA (Kenya) qualification – at least CPA Part II (Section 4) or above.
• Minimum 3 years experience in accounting, preferably in a school or NGO setting.
• Proficiency in accounting software and MS Excel.
• Sound knowledge of Kenyan tax laws and financial regulations.

Competencies & Attributes

• High integrity and professionalism.
• Strong analytical and problem-solving skills.
• Excellent attention to detail and accuracy.
• Good communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Discretion and confidentiality in handling financial data.