Accountant – Receivables & Payables Oversight at Keep IT Cool

Job Purpose

• The Accountant will oversee the receivables team, manage payables processes, and produce timely financial reports. They will ensure accurate cash flow management, maintain compliance with accounting standards, and support the Finance Manager in driving financial integrity and operational efficiency.

Key Responsibilities

Receivables Management

• Supervise and lead the receivables team to ensure timely and accurate invoicing, debt collection, and reconciliation of accounts.
• Monitor accounts receivable aging and implement strategies to minimize overdue balances.
• Liaise with customers and internal teams to resolve billing and payment issues promptly.

Payables Management

• Manage and process supplier invoices and payments ensuring accuracy and compliance with company policies.
• Coordinate with operations and procurement teams to verify payables before payment.
• Monitor accounts payable turnover and maintain vendor relationships to ensure timely payments.

Financial Reporting & Controls

• Prepare and submit monthly management reports, including receivables, payables, and cash flow summaries by the 10th of each month.
• Assist the Finance Manager in preparing end-of-year financial reports and audits.
• Implement and maintain effective internal control procedures for all financial transactions.
• Support the Finance Manager in compliance with statutory financial requirements and accounting standards.

Cash Flow & Budget Support

• Contribute to cash flow forecasting by providing timely receivables and payables data.
• Support the budget preparation process by collating relevant financial inputs and monitoring adherence to budgetary constraints.

Cross-Functional Collaboration

• Work closely with project owners and cost centers to track and reconcile project-related financial activities.
• Provide advisory support on accounting matters and financial performance for various departments.

Systems & Process Improvement

• Collaborate with IT and finance teams to develop and enhance financial systems for greater efficiency and accuracy.
• Recommend and implement improvements to financial controls, processes, and reporting systems.

Qualifications & Skills

• Bachelor’s Degree in Accounting, Finance, or related field.
• Professional accounting qualification (CPA, ACCA, or equivalent) preferred.
• Minimum 3-5 years of experience in accounting, with exposure to receivables and payables management.
• Strong knowledge of accounting principles, financial reporting, and internal controls.
• Experience with accounting software and ERP systems.
• Excellent analytical, organizational, and communication skills.
• Detail-oriented with a high degree of accuracy and integrity.
• Ability to lead a team and work collaboratively across departments.