Accountant at University of California San Francisco (UCSF)

Key Responsibilities

Payment Processing

• Prepare vouchers, invoices, and other payments documents and ensure that all transactions are fully supported with appropriate back-up documentation. Liaise with other departments as necessary.
• Accurately allocate costs by project.
• Track all withholdings and deductions including withholding VAT, income tax etc.
• Process withholding tax weekly while maintaining an up-to-date tracker. Prepare tax payment vouchers and reconcile the account on payment.
• Process payments based on approved vouchers and upload to bank and Mpesa.
• Review travel advance requests and travel expense reconciliations to ensure that they align with travel policy and grant terms.
• Accurately post payments into the ledger/ accounting software.

Procurement Support

• Reconcile supplier accounts against supplier statements to ascertain that all our payments are captured in their records.
• Regularly update the procurement tracker for LPO/LSOs that are outstanding based on grant end dates.

Statutory Compliance

• Prepare and submit statutory payments on time.
• Track casual PAYE until final payment.

End month Processing

• Reconcile advances including rent, insurance, supplies, petty cash, travel advances, security etc and maintain an up-to-date advance report.
• Reconcile monthly payroll against payments and deductions.
• Reconcile accrual account monthly.
• Prepare bank and mpesa reconciliations.
• Monitor and reconcile accounts payable and receivables.

Cash Management

• Verify petty cash to ensure that expenditure is within policy and accurate.

Minimum Requirements

• Certified Public Accountant (CPA) or Association of Chartered Certified Accountants (ACCA) finalist
• Bachelor’s degree will be an added advantage
• 3-5 years experience in accounting
• Experience with CDC/NIH funding will be an added advantage
• General understanding of US government rules and regulations related to financial management of grants and cooperative agreements.
• Proficiency in Microsoft Office applications and accounting systems/software