Accounts Officer at Opticom Kenya Limited

Job Summary:

The Accounts Officer is responsible for authentication, allocation and integrity of financial accounts, schedules, plans and documentations in line with relevant ad hoc financial objectives.

Key Responsibilities:

Finance Operations management:

• Manage company finances including timely monthly reconciliations, monthly reports and management analysis, VAT returns and the annual financial statements.
• Ongoing management of project accounting processes ensuring these processes maximize company’s financial outcomes.
• Perform monthly bank reconciliations at month end.
• As the bank agent, coordinate all banking transactions.
• Ensure all intercompany transactions are accurately posted.

Credit Control – Account Receivables:

• Ensure that debts are paid in a timely manner.
• Chase overdue invoices by telephone, email and letter within agreed timescales.
• Regularly making contact with customers to ensure all relevant debts are managed as necessary.
• Handle disputed bills and negotiate to bring payment within agreed terms.
• Ensure monthly processing of invoice deadlines are met as required.
• Send out monthly client statements/letters as may be agreed.

Debt Control Management – Accounts Payable:

• Ensure that purchase orders are correct and accurate in terms of pricing.
• Ensure that creditors accounts are reconciled, and creditors paid in good time.

Budget Management:

• Collaborate with department heads to develop annual budgets.
• Monitor budget performance and provide variance analysis.
• Recommend adjustments to ensure financial goals are met.

Risk Management:

• Identify financial risks and implement strategies to mitigate them.
• Ensure compliance with financial regulations and laws.
• Develop and maintain internal controls to safeguard company assets.

Annual Audit Management:

• Maintain records as appropriate for the audits and compliance as well as day to day use.
• Assist in preparation of annual audits and responding to queries raised by the auditors.

Qualifications:

• Bachelor’s degree in finance, Accounting, or a related field.
• Relevant professional certification (e.g., CPA, CFA) is preferred.
• Proven experience of at least 2 years as an accountant in finance & accounts department.
• Strong knowledge of financial principles, regulations, and reporting standards.
• Excellent analytical, strategic thinking, and problem-solving skills.
• Advanced proficiency in financial management software and Microsoft Excel.
• Should have a good track record of unquestionable integrity.
• Effective communication and interpersonal abilities.
• Ability to work as part of the team and build relationships with others within the organization.