Administrative Intern at Action Against Hunger International

Essential job roles

The primary objective of this position is to support in the up-coming ALL SECTOR - Workshop by;

• Ensure smooth and ample communication with all registered participants with up-to-date information within 24 hrs.
• Manage any queries that may arise during registration.
• Develop participant database that includes critical information and uploaded
• Ensure that the APP is updated with the most recent information on a daily/weekly basis.
• Working closely with Admin and Security, ensure updated SOP and administrative notes are available on time and updated.
• Link participants on a common WhatsApp group.

Visa Processing

• Ensure all registered participants receive up to date and correct visa processing documents. These include invitation letters and hotel letters.
• Liase with HEARO admin and contact the hotel for all necessary details.
• Prepare and store a secure repository of participant ‘sensitive’ documents that may be needed in the process to include passports etc.

Ticketing and Airport Transfers

• Prompt participants for tickets and maintain a database of these.
• Catalogue the tickets with transport provider ensuring timely and appropriate pickups/ airport transfers

Accommodation and Conferencing

• Support in pre and post booking of accommodation for participants
• Ensure all participants are appropriately booked in identified location before, during and after workshop
• Provide administrative support during the workshop
• Ensure needed training material are well kept during the workshop

Requirements

• Minimum of a Bachelor's degree in Business Administration Course or related field.
• Internship experience

Benefits

• The position is not a salaried but an Internship position. You will receive an Incentive.