Human Resources Assistant at African Institute for Development Policy (AFIDEP)

Key Responsibilities

• Supporting the HR Manager and Officers during recruitment processes.
• Coordinate orientation and onboarding programs for new staff.
• Offer routine HR support, advice, and guidance to staff and assist teams to adhere to set policies, procedures, and work standards.
• Organize staff meetings and related events and activities such as training sessions, workshops, team-building activities, and staff official travel among others.
• Closely liaise with the Finance team to ensure efficient administration of the monthly payroll and support staff and in optimizing the use of the HRMIS.
• Process enrollments, changes, and terminations of membership in medical and pension benefit plans and programs as applicable.
• Administer the staff leave register, conduct staff work-time analyses, and reporting.
• Maintain proper HR records and databases and perform periodic file and database audits.
• Assist in timesheet training and management and performance review management.
• Support employment separation processes by assisting exiting staff in smooth clearance.
• Any other duties as assigned by authorities from time to time.

Qualifications, Skills and Competencies

• A Bachelor’s degree in Human Resources Management or Organizational Development or related fields;
• At least 2 years experience in a human resources role, preferably in an NGO set-up, multi-cultural, multi-racial, multi-ethnic environment;
• Strong Human Resources knowledge base and good people skills;
• Policy interpretation and implementation ability;
• Basic knowledge and understanding of relevant labour laws, employee relations practices and HR legal requirements.
• Analytical, critical thinking, logical and systematic thinking;
• Adapt influencing, negotiating, relationship building and networking skills;
• Strong communication and interpersonal skills;
• Hands-on individual, with personal drive and ability to respond to issues efficiently;
• Ability to work as a part of a diversified multi-cultural and multi-functional team;
• Exceptional IT skills and HR Information Systems (HRIS) knowledge;
• Formal affiliation with the relevant HR professional body in the country office.