Architect/Project Manager at Ijenga

Duties and Responsibilities:
General

• Lead and manage all aspects of project execution including preparation of the initial business case, internal approvals, design and construction document production, consultant and contractor selection processes, procurement, etc. to ensure that the project is executed in accordance with the Client’s target objectives.
• Act as the primary contact between the Client, design consultants and construction team, ensuring effective communication and coordination. 
• Advise the Client on all aspects of the Project, including the consideration of green alternatives.
• Administer all contracts with consultants and contractors on behalf of the Client; review payment requests and make recommendations to the Client for payment.
• Provide project scope, cost, programme, quality, and regulatory compliance management.
• Conduct regular Project risk analyses on behalf of the Client, including risk identification, quantification and mitigation measures/response planning.
• Implement the Client’s Project Management Information System to manage project documentation and reporting structure and ensure an audit trail of all Project decisions, issues, timelines, variances and documents.
• Convene and chair all Project meetings throughout the duration of the Project.
• Prepare and issue to the Client monthly Project status updates throughout the duration of the
• Project, including Project timeline and cost updates, risk register and dashboard in a format approved by the Client.
• Support the Client with the preparation of Project related content for presentations to the Client’s management and board of directors.
• Provide peer review and value engineering support to the design team

Planning and Design Phases

• Lead and manage the preparation of the Business Case for the development.
• Prepare preliminary concepts to support the Business Case, including site master planning and massing.
• Prepare the design brief for the design team based on the Business Case.
• Review the design with the Client at each phase and provide feedback to the design consultants.
• In concert with the design consultants, develop the pre-construction timeline, including all major milestones and Client approvals.
• Review the periodic cost estimates prepared by the QS and provide feedback and recommendations as appropriate to ensure conformance with the approved Project Budget.
• Participate in/contribute to any value engineering efforts necessary to mitigate cost overruns.

Tender and Construction Documentation Phase

• Review construction drawings in concert with the design consultants for inter-disciplinary coordination and constructability.
• Establish and implement a procurement strategy in concert with the Client, QS and consultants.
• Review the BQ, construction contract(s) and other tender documentation prepared by the QS and provide recommendations/feedback to the design team and QS as appropriate.
• Prequalify contractors in conjunction with design team and the QS.
• Oversee the tender process, evaluate tenders and negotiate the construction contract(s) in conjunction with the consultants and QS, review the QS’s Tender Report and make recommendation to the Client for award of the contract(s).
• Prepare letter of award and contract documentation in conjunction with the QS.

Construction Phase

• Establish and manage a project document control system and monitor contractor and design team/QS compliance with the implemented controls, processes, forms and tracking logs.
• Monitor the Project costs and construction programme for conformance with the Client’s approved budget and timeline respectively.
• Facilitate the procurement of Client furnished items and schedule and manage the timely delivery of the same to ensure there is no adverse impact on the progress of the works.
• Monitor the contractor(s)’ submittal and sample approval schedules for timely submission of all required documentation and product samples.
• Notify the Client of any material defects or deviations from the contract requirements or the forecasted progress and cost of the works, recommend mitigation strategies and take steps to ensure any such defects/deviations are remedied by the contractor(s).
• Make recommendation to the Client for contractor(s) payments following the QS and consultants’ certification.
• Analyze construction variations, issues, disputes, claims, and potential delays in conjunction ith the design team and the QS and make appropriate recommendations to the Client to address the same.
• Monitor all commissioning and testing activity
• Review the design team and QS’s Certificate of Practical Completion prior to issuance
• Schedule project walk-through with the design team, QS and the contractor(s) to identify snags and prepare snag list.
• Oversee all testing and commissioning activities.

Post Construction Phase

• Monitor rectification of snags/defects
• Prepare Project Closeout Report and Handover Plan
• Conduct Lessons Learned review with entire Project team and Client
• Collect and hand over to the Client all as-built drawings, operational manuals, etc.