Assc Asset Management Officer at United Nations High Commissioner for Refugees (UNHCR)

Organizational Setting and Work Relationships

The Associate Asset Management Officer supports all activities pertaining to the asset management function including planning, sourcing, transport, shipping, customs and clearance within the Area of Responsibility (AoR). The position may be located at Headquarters (within DESS), in a Regional Bureau or in a Country Office.
The incumbent is normally supervised by the (Senior) Supply Officer or other senior staff with supply oversight function who defines the objectives and provides general guidance. S/he will also refer to UNHCR manuals and relevant policy papers. The incumbent might supervise national staff and/or AWF at lower grades.
In Bureaux and country operations s/he maintains regular contacts on working level with other UN agencies, UNHCR Partners, NGOs, government partners and commercial contractors in the area of operation.
The implementation of the International Public Sector Accounting Standard (IPSAS) requires UNHCR to report on all property, plant and equipment (PPE) in its financial statements. The incumbent will support the coordination of the annual physical verification and management of all property, plant and equipment (PPE) on Headquarters (within DESS) or Regional or Country Office level. S/he will liaise with SMS staff who manage the Global Asset and Fleet Management, if and as required.
In line with UNHCR¿s Fleet Management, the incumbent will play a role in coordinating and supporting disposals in accordance with the prevailing rules and regulations and SOPs. Such actions require specific skills and expertise in asset management (AM) including vehicle disposals and a variety of auction mechanisms (on-line, local and/or regional). The incumbent will liaise with Global Asset and Fleet Management (AFMS), if and as required and if applicable.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

Duties And Qualifications

Associate Asset Management Officer

Organizational Setting and Work Relationships
The Associate Asset Management Officer supports all activities pertaining to the asset management function including planning, sourcing, transport, shipping, customs and clearance within the Area of Responsibility (AoR). The position may be located at Headquarters (within DESS), in a Regional Bureau or in a Country Office.
The incumbent is normally supervised by the (Senior) Supply Officer or other senior staff with supply oversight function who defines the objectives and provides general guidance. S/he will also refer to UNHCR manuals and relevant policy papers. The incumbent might supervise national staff and/or AWF at lower grades.
In Bureaux and country operations s/he maintains regular contacts on working level with other UN agencies, UNHCR Partners, NGOs, government partners and commercial contractors in the area of operation.
The implementation of the International Public Sector Accounting Standard (IPSAS) requires UNHCR to report on all property, plant and equipment (PPE) in its financial statements. The incumbent will support the coordination of the annual physical verification and management of all property, plant and equipment (PPE) on Headquarters (within DESS) or Regional or Country Office level. S/he will liaise with SMS staff who manage the Global Asset and Fleet Management, if and as required.
In line with UNHCR¿s Fleet Management, the incumbent will play a role in coordinating and supporting disposals in accordance with the prevailing rules and regulations and SOPs. Such actions require specific skills and expertise in asset management (AM) including vehicle disposals and a variety of auction mechanisms (on-line, local and/or regional). The incumbent will liaise with Global Asset and Fleet Management (AFMS), if and as required and if applicable.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

Duties

• Support Country Operations in implementing asset management processes based on existing administrative instructions as well as rules and procedures relating to AM within UNHCR. Analyse asset management performance of offices and make suggestions on how to minimize/mitigate potential risks related to AM
• Disseminate, promote commitment to UNHCR's global policies, standards and guidance on PPE and asset disposal management for countries of responsibility.
• Assist in the physical verification of PPEs for regions/countries of responsibility, as required.
• Assist country operations achieving full compliance with rules & regulations in asset related policies, practices and procedures to be adequately implemented and in timely fashion
• Develop relevant contacts and build constructive relations with UN agencies, UNHCR Partners, government authorities and other partners as applicable for the regions/countries.
• In close collaboration with the region/country develop disposal plans and ensure their timely implementation in line with existing AM rules and procedures.
• Maintain positive cooperation with other humanitarian organizations in issues pertaining to asset management
• Conduct any other asset/fleet related activities as instructed by the supervisor.
• Perform other related duties as required.

Minimum Qualifications

Education & Professional Work Experience
Years of Experience / Degree Level
For P2/NOB - 3 years relevant experience with Undergraduate degree; or 2 years relevant experience with Graduate degree; or 1 year relevant experience with Doctorate degree

Field(s) of Education

• Supply Chain Management Business Administration; or other relevant field.
• (Field(s) of Education marked with an asterisk* are essential)

Certificates and/or Licenses

• HCR Supply Chain Learning Prog;
• (Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience

Essential

• Proficient knowledge of logistics/supply systems with proven experience at previous work positions, preferably within the UN.
• Good working knowledge and experience in handling contract issues in the context of UN policies and standards.
• Excellent knowledge and practice in assets and/or vehicle fleet management in private and/or UN organizations.
• Good knowledge of UNHCR UN financial and asset related rules, regulations and processes; ability to provide technical guidance to subordinate staff; ability to plan and organise work assignments, often under close deadlines. Proven ability to deal with multiple tasks with speed, in a courteous and service-oriented manner.
• Database management skills (MS Excel) and experience and working knowledge of ERP systems.

Desirable

Ability to work in harsh, difficult environments with little or no logistical support. Strong interpersonal and negotiation skills to deal with persons of different cultural and educational backgrounds. Working knowledge of MSRP Supply Chain Module would be an advantage. Technical knowledge of types of services, supplies and fleet management by UNHCR for Headquarters, Regional and Field Offices would be an advantage. Relevant training, such as Supply Chain Management (CP-SCM), or other public asset management trainings. Knowledge of UN and UNHCR Financial Regulations and Rules relating to asset management and UNHCR Chapter 8. Proven ability to manage a team.

Functional Skills

• UN-UN/UNHCR Administrative Rules, Regulations and Procedures
• IT-Computer Literacy

SC-PeopleSoft Supply Chain Management
SC-Supply Planning

• SC-Asset Management
• SC-Fleet Management

SC-Asset Disposal
SC-Applying UN Financial Rules and Regulations
SC-HCR Global Fleet Management Vehicle Insurance scheme
SC-Logistics

• CO-Cross-cultural communication
• DM-Database Management

SO-Negotiation skills

(Functional Skills marked with an asterisk* are essential)

Language Requirements

• For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
• For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
• For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Position Competencies

• C001L2 - Accountability Level 2
• C002L2 - Teamwork & Collaboration Level 2
• C003L2 - Communication Level 2
• C004L2 - Commitment to Continuous Learning Level 2
• C005L2 - Client & Result Orientation Level 2
• C006L2 - Organizational Awareness Level 2
• M001L2 - Empowering and Building Trust Level 2
• M002L2 - Managing Performance Level 2
• M003L2 - Judgement and Decision Making Level 2
• X004L2 - Negotiation and Conflict Resolution Level 2
• X005L2 - Planning and Organizing Level 2
• X008L2 - Stakeholder Management Level 2

Additional Information

The UNHCR workforce consists of many diverse nationalities, cultures, languages and opinions. UNHCR seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity.

Additional Information

Please note that UNHCR does not charge a fee at any stage of its recruitment process (application, interview, meeting, travelling, processing, training or any other fees).