Assistant Procurement Officer at Tom Mboya University

Requirements for Appointment
Must have:

• Minimum six (6) years’ cumulative relevant work experience, out of which three (3) must have been at the level of Senior Procurement Assistant Grade 9 or equivalent
• Bachelor’s degree in any of the following disciplines: - Supply Chain Management and Logistics, Purchasing and Supplies Management, Procurement and Supplies Chain Management, Procurement, Commerce (Supplies Management Option), Business Administration (Supplies Management option) or equivalent qualification from a recognized and accredited institution
• Relevant technical and professional certification from a recognized institution
• Registered with the relevant professional body with a valid membership/practicing license
• Proficiency in the relevant computer applications

Duties and Responsibilities

• Developing, reviewing and implementing procurement policies, strategies, regulations and procedures to ensure efficient supply chain management
• Coordinating the purchasing and control of materials to support operational needs
• Preparing and maintaining the procurement manual and templates for streamlined operations
• Overseeing internal auditing and evaluation of procurement processes to enhance compliance and efficiency
• Coordinating the identification and disposal of unserviceable, obsolete and surplus stores and equipment
• Ensuring the effective use and management of the e-Procurement system for transparent and efficient transactions
• Monitoring compliance with regulatory requirements and ethical standards related to the procurement of goods, services and works
• Consolidating procurement budgets and plans to align with institutional goals and objectives
• Ensuring the safe custody and proper storage of procured goods
• Coordinating the preparation, maintenance, transfer and valuation of the institutional assets register
• Overseeing periodic stock-taking and stock audits to maintain accurate inventory records
• Perform any other relevant duties and responsibilities as may be assigned by the supervisor from time to time