Assistant Project Coordinator at Riana Group

Job Overview

• As the Assistant Project Coordinator, you will be responsible for overseeing the project function and ensuring projects are timely from inception to completion while ensuring project objectives are met.
• Your role will also involve assisting in the back-office support, reporting, communication and client relationship management supporting the Project Coordinator Lead.

Key Responsibilities

Responsibilities

• Support in site meeting preparation – organize for site meeting, prepare agenda, take minutes and follow up on action items
• Documentation and reporting – help compile project status reports and maintain up-to-date project documentation.
• Work closely with external stakeholders, architects, engineers, and main contractors to ensure smooth delivery of projects.
• Assist in developing project scope and objectives, ensure technical team is synced with expected project deliveries.
• Assist in developing detailed project workplans and track progress.
• Track tasks and follow up on deadlines with team members to ensure timely completion.
• Track equipment and material usage and help coordinate deliveries to project sites.
• Update on project timelines and calendars and notify relevant stakeholders of any change.
• Maintain communication and updates to internal teams and clients.
• Support in conducting quality checks and compiling findings for review internally by the technical team.
• Assist in supporting the team in coordination of transport, support documents for travel, or access where needed.
• Identify and report potential project risks or delays, and assist in providing mitigation measures.
• Help ensure that safety and security protocols are being followed on sites.
• Continuously learn about the security systems and project management practices.
• Process improvement identification.
• Attend both internal and site meetings as required.
• Stay updated on industry trends, emerging technologies, and customer support best practices, and proactively share knowledge and recommendations with the team.

Skills & Personal Attributes

• Bachelor’s degree in engineering (electrical, electronics, or mechanical) or a related technical field.
• Basic proficiency in AutoCAD or similar design software; willingness to improve through training.
• Familiarity with electronic security systems (CCTV, access control, alarms) is an added advantage.
• Competence in using project management tools (e.g., MS Project, Trello, or Excel
• 2+ years of experience in a technical or project support role, preferably in security systems or construction.
• Exposure to site work and coordination of technical teams is desirable.
• Strong organizational and time management skills.
• Good communication and interpersonal abilities.
• Detail-oriented with a proactive approach to problem-solving.
• Ability to follow instructions and work collaboratively with cross-functional team
• Strong organizational and time management skills.
• Good communication and interpersonal abilities.
• Detail-oriented with a proactive approach to problem-solving.
• Ability to follow instructions and work collaboratively with cross-functional team
• Strong organizational and time management skills.
• Good communication and interpersonal abilities.
• Detail-oriented with a proactive approach to problem-solving.
• Ability to follow instructions and work collaboratively with cross-functional team
• Knowledge of customer support best practices, including customer-centricity, empathy, and active listening.