Assistant Registrar (Examination Section) at Masinde Muliro University of Science & Technology (MMUST)

Assistant Registrar (Examination Section) (AD/09/05/22)

Description

Reporting to the Registrar, Academic Affairs, the Assistant Registrar will;

• Supervise and allocate duties to the subordinates in the reprographic section in order to maintain high service delivery standards in the department;
• Prepare reports on the administration of examinations that may be required from time to time Prepare annual requisition for all materials required by the examination office to operate effectively and efficiently;
• Practically follow up on resolutions of senate to ensure policy issues regarding examinations are implemented and communicated to relevant actors on a timely basis Operational Responsibilities;
• Prepare examination process schedule one week before commencement of the semester and forward to the Registrar academic affairs for view and adjustments;
• Provide support to the reprographic section staff with respect to examination processing activities to ensure well administration of section activities;
• Custodian of all confiscated materials and other hard evidence relating to cases of students caught cheating during examinations to be provided during disciplinary process for decision making;
• Release examination papers to main invigilators at least 1 hour before start of the exams for preparation;
• Prepare examination process schedule before the commencement of each semester for easy and timely allocation of examination activities;
• Monitor the administration of examinations by visiting venues to ascertain such aspects of examinations as candidate to invigilator, spacing between candidates, how conducive the venues are and to provide field reports to the reprographic section in real time;
• Conduct follow ups on a regular basis to ensure timely delivery of requisite materials for examination processing each semester;
• Coordinate the production of sufficient number of answer scripts to be used for examinations for each trimester and all special/supplementary examinations to avoid shortage or lack of enough scripts during administration of exams;
• Receive submitted examination and oversee the reproduction, packaging and storage of examination papers to ensure proper management and arrangement of documents within the unit for easy retrieval;
• Coordinate the timely dispatch of examination answer scripts and scheduled examination papers to invigilators and coordinators of all campuses for action purposes;
• Coordinate and oversee the overall process involving production, packaging, storage and collection of examination scripts to ascertain success of high quality service delivery.

Job Specification

• Applicant must possess Master’s Degree in relevant field from a recognized institution,
• Minimum of six (6) six years’ work experience, three (3) of which as Senior Administrative Assistant Grade XI or its equivalent, OR. Bachelor’s Degree in relevant field from a recognized institution with twelve (12) years working experience, three (3) of which as Senior Administrative Assistant Grade XI or its equivalent (most preferably examination management set up), Must be registered and in good standing with the relevant professional body (where applicable), Computer proficiency, Fulfil the requirements of Chapter 6 of the Constitution of Kenya 2010.