Assistant Registrar (Grants Officer) at Masinde Muliro University of Science & Technology (MMUST)

Assistant Registrar (Grants Officer) (AD/08/05/22)

Job Description

Reporting to the Registrar, Planning, Research & Innovation, the Assistant Registrar (Grants Officer) will;

• Maintain a comprehensive internal control on grant and financial management system, subcontracts and audit requirements;
• Conduct research on grants available to the University;
• Oversee process of grant proposal writing;
• Maintain financial records of all grants won by the University;
• Provide timely response to donor request related to local grants agreements, budgets and spending;
• Liaise with all Grantees on the implementation of the Grant Agreements and ensure that the agreements are fully understood and implemented;
• Conduct close monitoring of the Grantee performance, validating of the accountabilities, analyzing results versus targets and engage Grantees;
• Provide guidance and support to the Grantees to ensure that the submitted requests are in line with requirements as indicated in the Grant Agreements;
• Ensure the administrative processes are in place and followed, when preparing requests for payment to the Grantees. All requests submitted to finance need to have full documentation and have the correct information;
• Develop and maintain a database of all requests and payments, to allow management of the Grant Management Unit activities;
• Undertake monitoring and evaluation activities for grants.

Job Specification

• Applicant must possess Master Degree in Public Affairs, Communications, English, Journalism, Education or a related field, Six (6) years working experience, three (3) of which as Grants Officer Grade XI, OR. Bachelor’s Degree in relevant field with twelve (12) years working experience, three (3) of which as Grants Officer Grade XI.
• Must be registered and in good standing with the relevant professional body (where applicable),
• Must have training in grants management, Demonstrated experience writing grant proposals and reports to both government and private funding sources. Experience in coordinating grant development teams. Experience in researching and identifying funding sources and requirements.
• Experience in interpreting requests for proposals, reporting cycles and funding guidelines. Experience in developing and monitoring budgets. Computer proficiency, Fulfil the requirements of Chapter 6 of the Constitution of Kenya 2010