Assistant Supply Chain/ Procurement Officer at Sikri Technical and Vocational College for the Blind and Deaf

 DUTIES AND RESPONSIBILITIES

This position is responsible for procuring goods, works and services to ensure the institution requirements are met in accordance with the Public Procurement and Asset Disposal Act. Specific duties and responsibilities include:

• Coordinate day to day activities in the supply chain department to ensure smooth running department’s operations
• Update of the supplier master file (ERP system) with the qualified suppliers are to enhance ease in the procurement of goods, works and services
• Receiving, verifying, and processing purchase requisitions from all departments and ensuring they are properly authorised before initiating procurement.
• Assisting in the preparation and issuance of Local Purchase Orders (LPOs), Local Service Orders (LSOs), and other procurement documents in accordance with approved procurement plans.
• Maintaining an accurate and up-to-date register of all procurement transactions, contracts, and supplier records as required under the Public Procurement and Asset Disposal Act, 2015.
• Assisting in the sourcing of quotations from prequalified suppliers and preparing comparative statements for evaluation by the Supply Chain Officer.
• Coordinating with the stores/warehouse section to ensure timely delivery, receipt, inspection, and recording of goods and materials ordered.
• Supporting the preparation and submission of procurement reports, returns, and statutory documents to the Public Procurement Regulatory Authority (PPRA) and other relevant bodies.
• Monitoring stock levels of office supplies and stationery and initiating timely replenishment requests to avoid operational disruptions.
• Preparing and circulating internal correspondence, memos, and notifications related to supply chain operations.
• Supporting the conduct of periodic stock-taking, asset verification, and inventory audits within the institution.
• Any other duties as may be assigned by authority from time to time.

ACADEMIC & PROFESSIONAL QUALIFICATIONS

• Candidates must hold a Diploma in any of the following fields of study; Procurement and Supply Chain Management, Purchasing and Supplies Management, Stores and Materials Management, Business Administration (Procurement Option), Business Management (Supply Chain Option) Commerce (Procurement / Supply Chain Option) or an equivalent from a recognized institution
• A minimum of two (2) years of relevant work experience in supply chain, procurement, purchasing, stores management, or a closely related field.
• Demonstrated competence Proficiency in ICT including practical experience in the use of procurement systems, stock management tools, or inventory management software
• Membership or student affiliation with the Kenya Institute of Supplies Management (KISM) is an added advantage.