CAADP Program Manager at DAI Kenya - Development Alternatives, Inc.

Roles and Responsibilities

The scope of program support manager’s work includes program design and coordination, coordination of activity teams, documentation and reporting, events coordination and management, and stakeholder / external communication and management. In coordination with CAADP Program Lead and with AU CAADP Team the Program Manager will oversee and coordinate CAADP activities and events. Specific roles are described below.

Program Coordination and Management

• Support the development of concept notes, activity descriptions, work plans, activity budgets, and implementation / task trackers to facilitate project management. This should reflect the joint priorities and work plan agreed with AU CAADP Team.
• Under the guidance of CAADP Program Lead, coordinate regular program and team meetings and debriefs to set targets, design activities, review progress, and draw lessons for successful implementation of program activities.
• In collaboration with the LINK MEL team, support effective documentation of CAADP processes, activities, and lessons to support overall learning and reporting.
• Manage short-term consultants and vendors hired by Policy LINK to provide specific services to CAADP activities, including supporting recruitment, orientation and supervision
• Support AU and Technical partners to co-create and execute specific activities and events, as required by the work plan or as needed
• Ensure that all the necessary documents and reports are uploaded and maintained in SharePoint, USAID shared folders and TAMIS as part of LINK closedown guidance.

Event, Processes and Platform Management

• Serve as activity team lead and/or provide support to activity team leads in overall coordination, organization and support for the design, preparation and facilitation of CAADP trainings, meetings, workshops, seminars, conferences and events, and technical working groups (TWGs) supported by Policy LINK to ensure synergy and successful delivery.
• Support the design and development of the content, tools, materials and report for planned CAADP events and meetings
• Document, compile and share events, meetings and process related reports including analysis report, workshop reports or technical reports as appropriate
• Coordinate with communications team provide communication support to CAADP activities; develop and sharing communication products - highlights, slide decks, policy briefs, press releases, and reports for meetings and events, as needed
• Coordinate and support procurement and logistics for the planned CAADP events including working with operations to obtain venue, equipment, materials, travels and managing RSVPs; reconnaissance visits, on-site support.

Activity Teams Coordination

• Support CAADP Program Lead to coordinate Policy LINK activity teams to ensure team effectiveness and proper coordination across teams.
• Monitor the status of CAADP activities and work plan progress, providing ongoing feedback to the CAADP Program Lead, including issues that require urgent attention.
• Ensure that activity team minutes, reports, resolutions and action plans are compiled, shared internally and externally, and that follow-up actions are developed.

Stakeholder Coordination and Liaison

• Support and maintain good communication and relationships with AU counterparts and other technical partners, consultants and stakeholders
• Represent LINK in CAADP meetings and processes as required and appropriate
• Contribute to Policy LINK activities designed to enhance the engagement of various CAADP constituencies, including youth, women, parliamentarians, media and private sector representatives, and civil society actors.
• Contribute to and/or serve as activity lead on Policy LINK activities designed to organize, coordinate and support various CAADP partners, TWG and organizing teams to collaboratively design and undertake various CAADP activities

Documentation, Data and Information Management

• Ensure proper documentation of program activities and implementation records, including activity descriptions, work plans, tools, minutes and conference reports.
• Manage CAADP activity folders and files on Sharepoint, based on the approved folder structure, including conducting regular updates and quality assurance.
• Supporting project-wide Monitoring, Evaluation, and Learning (MEL) and reporting on CAADP activities. This includes preparation or review of CAADP activity documents and reports (e.g., workshop reports) to ensure quality and conformity with agreed templates and outline; compilations and sharing of CAADP Program Bi-weekly update with USAID/RFS, and the development of bi-annual reports.
• Support for Policy LINK Learning agenda – to ensure CAADP related learning products are produced and disseminated.

Provide support to other buy-ins and Policy LINK activities as demand and availability allow.

Reporting

• The CAADP Program Manager will report to Policy LINK CAADP Program Lead.

Supervisory Responsibilities

• The CAADP program Manager may directly supervise short-term personnel hire to support various CAADP activities including short-term consultants and vendors for various services.

Qualifications

• A degree in project management, business management, agriculture, economics, development studies, public policy, or similar and relevant areas.
• Strong competencies in program management and process facilitation within an international development context.
• Experience in supporting and implementing policy development programs.
• Demonstrable knowledge of regional and continental agriculture, trade, and climate change policy processes or initiatives including CAADP and AfCFTA will be helpful.
• Experience working with USAID-funded programs, including a demonstrated understanding of USAID technical priorities and reporting requirements will be an advantage.
• Strong communication, interpersonal and stakeholder relationship management skills, including ability to engage with government counterparts, national and regional organizations, private sector, and other donor organizations and development agencies.
• Strong stakeholder management skills with demonstrated experience in working with diverse stakeholders and senior leadership at institutional, national, and continental level.
• Strong and demonstrated expertise in policy facilitation, collaborative governance and institutional strengthening methodologies and tools and processes.
• Strong project management skills and demonstrated experience in working in complex programs including organizational and coordination skills, strong task management andability to juggle multiple priorities and to switch gears and reprioritize the workload as necessary.
• Ability to coordinate multi-disciplinary activity teams and to provide an overall positive and friendly atmosphere internally and externally – ability to work with various stakeholders including technical partners, governments, research institutions, CSO and private sector.
• Ability to appreciate evidence and its use to inform to policy process with practical experience in promoting the use of data or evidence in decision making, dialogue or advocacy processes.
• Good computer skills – understanding of SharePoint, teams, outlook, word, excel.