Assistant Administration Officer/Receptionist at Centre for Health Solutions - Kenya (CHS)

Key responsibilities

1. Provide administrative and logistical support to the office & program sections
2. Ensure superior customer care to all clients
3. Ensure prompt and efficient initiation and reception of calls including identifying the caller’s requirements and referencing appropriately
4. Ensure organization of the reception
5. Ensure continuous update and maintenance of the office extension list
6. Ensure ordering and maintenance of office supplies and stock movement forms
7. Ensure accurate maintenance of boardroom calendars and provision of meeting logistics
8. Ensure timely processing of requests for the installation, transfer, repair and disconnection of system telephones in liaison with ICT officer
9. Ensure proper management of PABX machine and timely submission of PABX reports
10. Provide administration support to senior technical advisors
11. Ensure accurate maintenance of log in records for all CHS staff and visitors in the office at any one time
12. Ensure proper maintenance of the kitchen and its supplies
13. Ensure organization and cleanliness of the office
14. Any other duty that may be assigned by the supervisor 

Qualifications and skills required

• Bachelor’s Degree
• Proficiency in MS Office tools and office automation solutions
• Experience on PABX in a busy organization
• Certificate in Secretarial duties or front office operations is an added advantage
• Excellent writing, communication interpersonal skills and a proven ability to work in a team