Chief Procurement Officer Grade 15 at Egerton University

Chief Procurement Officer Grade 15 (1 Post) - EU/VC/2024 - 1002

The Chief Procurement Officer/ Procurement Manager will direct and coordinate all aspects of the University's Procurement, Accounts Payable, and University Services functions. He/ she will operationalize policies procedures, and objectives of the University's procurement activities in accordance with the Public Procurement and Assets Disposal Act (2015) and PPAD Regulations (2020) and other applicable guidelines as provided by the law.

Applicants MUST have the following academic/professional qualifications and requirements:

• Must have Master’s degree in Procurement and Supply Chain Management OR related field. 
• Must have a Bachelor’s degree in Procurement and Supply Chain Management OR related field.
• Must have at least ten (10) years' relevant work experience in procurement and supply chain management, five (5) of which must be at senior levels.
• Must be a Certified Procurement and Supply Professional (CPSP-K) or its equivalent.
• Must be a Member of Kenya Institute of Supplies Management in good standing
• Must be a licensed procurement and supply chain management practitioner
• Must be computer literate and proficient in relevant software.
• Must meet the requirements of Chapter six (6) of the Constitution (documents will be required for those shortlisted)

Duties and Responsibilities of the Head of Procurement Function

• Planning and coordinating the activities of the Procurement Unit and managing the developmentand implementation of the procurement plan in the University.
• Providing inputs for the preparation of the annual budget.
• Receiving procurement requests from originating officers, ensuring that the proposed procurement is within the approved procurement plan, and that budgeted funds are available prior to commencement of the procurement proceedings.
• Coordinating the preparation of specifications, terms of reference, shortlists or advertisements, and pre-qualification, tender or request for quotation documents, and where so required, submission oftender documentation for evaluation prior to issue.
• Arranging the publication of advertisements and notices of contracts.
• Coordinating the process of opening of tenders and quotations and ensuring the preparation of formal records of tender or quotation opening in accordance with the Public Procurement and Asset Disposal Act (2015), and Regulations (2020).
• Preparing submissions for approval of the award by the Vice-Chancellor in accordance with the Public Procurement and Asset Disposal Act (2015), and Regulations (2020).
• Maintaining and updating the database of suppliers.
• Negotiating with consultants, where necessary or with other tenderers where expressly permitted, in the Public Procurement and Asset Disposal Act (2015), and Regulations (2020).
• Preparing notification of awards and contracts.
• Preparing Contract Documents and Purchase Orders, in line with award decisions
• Maintaining procurement records in accordance with the Public Procurement and Asset DisposalAct (2015) and Regulations (2020)
• Advising the University management on the following:
  • Reliability of suppliers based on past dealings with them
  • Ability of suppliers to provide credit to the University where necessary
  • Ability of suppliers to give warranties where applicable.

Terms
The incumbent shall hold office on a contract period of five (5) years and will be eligible for reappointment for a further one term in accordance with terms and conditions of service as approved by the Council from time to time