Chief Supply Chain Management Officer at Multimedia University of Kenya

Duties and Responsibilities

The Work at this level will be carried out under the close supervision and guidance of a Senior Management Officer. Specifically duties and responsibilities at this level will entail:

• Ensure preparation, consolidation, and submission of Annual University Procurement Plan and Disposal Plan.
• Oversee preparation of procurement-related status reports for submission to management and other statutory bodies.
• Ensure integration of ICT into the supply chain management operations.
• Oversee procurement of goods, services, and works.
• Ensure that supplies estimates and expenditure are prepared to ensure that procurements are done within prevailing market prices.
• Spearhead all negotiations with suppliers for the University’s value for money as required by the Procurement Laws and Regulations.
• Oversee the research on market trends to inform placing of orders or recommend appropriate awards of all procurement matters.
• Oversee the development of work plans for the department, supervise implementation, and evaluate performance to achieve the Commission’s strategic plan.
• Oversee University asset management process.
• Ensure stock take process is undertaken and that quarterly and annual stock-taking reports are prepared for presentation to management.
• Oversee drafting and implementation of procurement-related contracts.
• Ensure the tendering processes are executed as per the Procurement Act 2015.
• Oversee inspection and acceptance of goods, works, and services.
• Oversee the disposal process in the University.
• Ensure implementation of Quality Management Systems in the department.
• Formulate and implement procurement policies, strategies, regulations, and procedures to ensure proper management of the University’s procurement function.
• Interpret and advise the Vice-Chancellor on all procurement and asset disposal matters to ensure that the University complies with Procurement Laws, Regulations, and Government Circulars.
• Identify, monitor, and mitigate supply chain, strategic, and operational risks by ensuring appropriate internal controls are in place.
• Mentor staff in the department to impart relevant knowledge as a way of building their capacity to ensure business continuity in the Commission.
• Assign duties and supervise staff in the department.
• Assess staff competencies through appraisal mechanisms.
• Formulate training and development strategies for departmental staff on a competency framework, in line with both the University’s strategy and individual needs.
• Provide professional opinions to the Accounting Officer on all procurement and disposal matters.
• Provide advice to the University Management on matters concerning legislation, environmental, and best supply chain management practices.
• Maintain a well-updated register of all University suppliers.
• Oversee preparation of quarterly and annual stock-taking reports to management.
• Provide secretariat services to evaluation, disposal, and negotiation committees.
• Initiate disposal of unserviceable, obsolete, or surplus stores and equipment.
• Monitor and implement procurement processes through the Enterprise Resource Planning system.
• Oversee purchasing and supplies to ensure smooth operation within the University.
• Oversee the internal requisition process in the University.
• Oversee and manage interdepartmental communication and allocate tasks and resources as needed.

Requirements for Appointment:

• Served in the grade of Deputy Chief Supply Chain Management Officer for a minimum period of three (3) years.
• Master’s Degree in a relevant field.
• Be a member of the Institute of Purchasing and Supplies or any other recognized professional body.
• Certificate in Computer Applications from a recognized institution.
• Demonstrated merit and ability as reflected in work performance and results.