Contracts Readiness Project Manager at International Rescue Committee

The Purpose of the Role

Working closely with the Contract Readiness Director, the Contract Readiness Project Manager, will have day-to-day responsibility for the smooth and effective running of the Contract Readiness workstream, to ensure the successful and effective management and coordination of related activities.

Key Working Relationships

Contract Readiness Director, Contract Readiness Working Group (CWG), Contract Readiness Senior Vice President Group, Planning and Strategic Operations Team, Senior Vice President AMU.

KEY ACCOUNTABILITIES

Contracts Readiness (100%)

• Build on the current project approach to implement project management best practice.
• Maintain the contracts readiness action tracker, provide analysis and maintain supporting documentation.
• Monitor and report on progress to the Contracts Readiness Director and CWG.
• Run the risk, action, issue and decision (RAID) log, defining and implementing risk and issue mitigation.
• Lead the communication plan and write content for communications and reports.
• Support the Contracts Readiness Director in the development of business cases for specific actions.
• Facilitate workshops and meetings.
• Lead on driving forward specific contract readiness actions as agreed with the Contracts Readiness Director.
• Work with the Contracts Readiness Director to identify challenges and develop solutions to efficiently implement contracts readiness in close collaboration with relevant partners, with a focus on the case for change and measurable benefits.
• Management of the CWG and Contract Readiness Senior Vice President Group.
• Support the Contract Director in building connections with other strategic projects and strengthening understanding of dependencies/areas of mutual support.
• Monitor and provide reports on the budget and expenditure.
• Embed learning in the contract readiness process, ensuring lessons are captured, tracked and acted upon.
• Act as thought partner for the Contracts Readiness Director and wider contract readiness collaborators.

PERSON SPECIFICATION

Skills, Knowledge and Qualifications:

• Strong knowledge and understanding of project management.
• Excellent stakeholder management skills, including shown experience influencing at senior management level.
• Ability to prioritize and flexible work demeanor.
• Problem solver with a can-do approach.
• Able to work independently with minimal direction.
• Collaborative team player.
• Proficiency in English, both spoken and written.
• Solid understanding of Microsoft Office 365, including Excel, SharePoint and Teams.

Experience:

• Experience working as a project manager.
• Experience working on contracts in a relevant international development or humanitarian field.
• Demonstrated experience of facilitation.