Grants Management Accountant at Coptic Hospital

Duties and Responsibilities

• Prepare and present operating and expense budgets for management approval.
• Identify and analyze new departmental budget items for justification by originating office.
• Ensure that budgeting procedures and guidelines are complied with.
• Provide regular budget reports to include forecasted budget, trend analyses and actuals versus budget trending.
• Assist the department head in justifying variances between actual and budget.
• Develop budget models to assist departments in their financial planning.
• Coordinate in processing actuals versus budget performance reports.

Additionally, the Accountant will support the financial controller with individual grant / project budget management specific responsibilities include:

• Implementing centralized financial management and budget control procedures
• Ensuring department heads are spending funds from grant budget appropriately
• Providing budgetary control to include initiating and directing the preparation of budget revisions, preparing annual budget close documents and maintaining documentations for budget controls.
• In the event of an audit, the accountant will work with the financial controller, Program director and the respective departmental heads representatives to provide all required documentation and resolve potential issues.
• Analyze, modify and recommend improvements in subsidiary and general fiscal record keeping systems; apply knowledge of accounts and program relationships, data flow audit trails and internal control to design and implement financial data systems.
• Maintain and/or modify manual or automated fiscal reporting /tracking processes to address specific unit needs.
• Prepare the necessary budgetary activity reports, budget spreadsheets and assist in compiling quarterly and annual financial progress reports.
• Prepare the necessary, departmental, and overall budgets, budget justifications, and combine all clinical and subcontractor budgetary records into a single report for continuation and Interim reports
• Ensure compliance with Coptic Hope Center SOPs and policy manuals, donor regulations and reporting requirements, GOK laws, regulations, and practices.
• Conducting continuous assessment reviews of processes at the head office as well as in the other sites/branches, to identify areas of improvement, develop capacity and track progress against capacity improvement indicators.
• Perform any other duty as assigned by the financial Controller and Program Director.

Education and Qualifications

• Bachelor Degree in business commerce with a major Finance/accounts with additional professional qualification (CPAK)
• A Master’s Degree from a reputable University will be an added advantage
• A related budgeting or accounting experience in a similar organization
• Excellent computer skills in Excel spreadsheets, Access database, Word processing and MS Office.
• At least 3 years of finance and accounting experience in a similar post in the NGO sector with adequate exposure to project accounting, financial management including budgeting, grants and contracts (PEPFAR/CDC-Kenya grants)
• Understanding of finance records reconciliations.
• Must have demonstrable hands-on experience with an accounting system. Experience (Navision)
• Ability to work independently in a rapidly changing professional environment with a view towards establishing administrative procedures and protocol that will ensure optimal functioning of the operation
• Excellent interpersonal and organizational skills;
• Strong communication skills (both written and oral),
• Good analytical and quantitative reasoning,
• Strong organizational and time management skills -ability to adhere to deadlines, multi-task and be able to prioritize,
• A team player with strong interpersonal skills, and
• Ability to learn quickly and manage workload, work effectively under pressure in a demanding environment.