Deputy Finance Manager- General Accounts at International Livestock Research Institute (ILRI)

Responsibilities 

• Kapiti:
  • Prepare monthly management accounts and explain variances between expected burn rates.
  • Prepare annual financial statements.
  • Coordinate budget preparation process of Kapiti considering approved CAPEX and rollovers.
  • Ensure proper accounting controls are in place and supervise the accountant.
  • Support the accountant in accounting and procurement operations of the research facility.
  • Review Kapiti local staff payroll and overtime submissions before submitting to management for payment.
• Accounts payable management:
  • Timely posting of supplier invoices after checking for completeness, accuracy and approvals as per policy.
  • Review reconciliations from accountants for goods and other services supplier ledger balances to supplier statements.
  • Ensure VAT exemption applications are made on time and submitted to suppliers.
• Fixed assets and inventory:
  • Ensure fixed assets schedule, inventory and CAPEX reports are updated monthly.
  • Oversee the conduct of quarterly inventory counts, & annual fixed asset verifications.
  • Manage general insurance for all fixed assets and resources.
• Financial reporting and audit:
  • Assist in preparation of financial statements and corresponding schedules.
  • Analyse financial data for accuracy, information, and determination of probable risks for the organization.
  • Ensure timely support of audit requests.
• Staff Management
  • Ensure a proper division and rotation of tasks within the unit and create an environment of learning and self-development.
  • Conduct periodic performance review for the staff in the unit and ensure the units performance review is conducted periodically.
  • Train the alternate position all aspects of this job to ensure continuity.
• CRO costing
  • Review study agreements and budget for research studies submitted under the CRO and submit to Legal and the CFO for approval.
  • Prepare the financial reports of studies done
  • Monthly review the CRO aging report.
  • Review in collaboration with the Head of CRO the cost catalogue for CRO research studies on a need basis.
• Hosted organizations:
  • Review monthly costing and billing to the organizations and ensure timely recovery of any debts.
  • Liaise with IP/Legal department and ensure hosting agreements are up to date.
• Others:
  • Record Keeping:  Ensure an efficient and secure record keeping system is in place and complied with by all stakeholders.
  • Can be called upon to work on tasks relating to other units within finance.
  • Coach and train Accountants to improve their knowledge, efficiency, and services.
  • Replace financial controller occasionally when he/she is off duty.

Requirements

• Bachelor’s degree in Finance or Accounting or its equivalent.
• Full accounting qualifications- CPA (K) or ACCA.
• At least Seven years progressive practice in Accounting / Finance.
• Experience in a supervisory position is a plus
• Work experience at least in part in a non-profit or an international organization
• Knowledge of computerized accounting software required
• Good computer skills

Closing: 26 October 2022