Deputy Finance Manager - General Accounts at International Livestock Research Institute (ILRI)

Responsibilities

• Accounts payable:
  • Timely posting of supplier invoices after checking for completeness, accuracy, and approvals as per policy.
  • Review reconciliations from accountants for goods and other services supplier ledger balances to supplier statements.
  • Review updated register for tracking movement of all the invoices received in the institute until paid and filed.
  • Ensure VAT exemption applications are made on time and submitted to suppliers.
  • Ensure outstanding supplier commitments are analysed and review withheld invoices report.
  • Ensure monthly report of all supplier payments is prepared and circulated.
  • Manage vendors list- Review supplier accounts; at the minimum, bi-annually and recommend de-activation of accounts that have been inactive for the last 6 months.
  • Ensure prepayments are reconciled and cleared on time.
• Accounts receivable:
  • Ensure monthly aging schedules and reconciliations for all accounts are prepared and relevant recommendations implemented.
  • Ensure monthly allocation of accounts and adjustment journals are posted.
  • Follow up customers for payment of debts when they fall due.
  • Ensure provisions for bad debts are done as per policy.
• Staff & consultants accounts:
  • Ensure staff and consultants accounts reflect correct position and monthly aging schedules are maintained for all accounts.
  • Ensure monthly allocation of staff and consultants accounts are passed.
  • Timely posting of staff TA’s, Travel Expenditure Report (TER’s) & project/workshop expenditure reports.
• Payroll Management:
  • Process IRS, NRS, and Students payroll, payroll journals and all related schedules, reconcile payroll related control accounts, submit all statutory deductions, & compute pension. Compute terminal dues, process education and security allowances for IRS staff.
• Financial reporting and audit:
  • Assist in preparation of financial statements and corresponding schedules.
  • Analyse financial data for accuracy, information, and determination of probable risks for the organization.
  • Ensure timely support of audit requests.

Staff Management:

• Ensure a proper division and rotation of tasks within the unit and create an environment of learning and self-development.
• Conduct periodic performance review for the staff in the unit and ensure the units performance review is conducted periodically.
• Train the alternate position all aspects of this job to ensure continuity.

Others:

• Record Keeping: Ensure an efficient and secure record keeping system is in place and complied with by all stakeholders.
• Can be called upon to work on tasks relating to other units within finance.
• Coach and train Accountants to improve their knowledge, efficiency, and services.
• Replace Financial Controller occasionally when he/she is off duty.

Requirements

• Bachelor’s degree in Finance or Accounting or its equivalent.
• Full accounting qualifications- CPA (K) or ACCA.
• At least Seven years progressive practice in Accounting / Finance.
• Experience in a supervisory position is a plus
• Work experience at least in part in a non-profit or an international organization
• Knowledge of computerized accounting software required
• Good computer skills