Editing and Graphic Design Consultancy at Millennium Water Alliance

Scope of work

• Designing the layout and visual elements of the 18 IOPs (approximately 25 pages each), including the cover and infographics.
• Designing the layout and visual elements of 3 Investment Diagnostic Reports (each approximately 100 pages long), including the cover and infographics.
• Collaborating with the program team to create visually appealing and informative graphics for the program brief/fact sheet.
• Ensuring all design work is consistent with program branding guidelines and visual identity.
• Providing creative input and suggestions for improving the overall look and feel of the IOPs and Investment Diagnostic Reports.
• Revising and refining designs based on feedback from the programs team and other stakeholders.
• Delivering print-ready and digital versions of all outputs

Deliverable

The graphics designer will be expected to deliver the following:

• Graphically designed Investment Opportunity Profiles (IOPs) include cover and layout.
• Graphically designed Investment Diagnostic Reports including cover and layout.
• Revised designs based on feedback from the communications team and stakeholders.
• Finalized products above, ready for printing and implementation.
• Final artwork files in editable formats (Adobe Illustrator, InDesign, Photoshop, or equivalent), plus high-resolution PDFs/PNGs.

Duration of assignment

Duration of Assignment is 1st October 2025 and 15th December 2025, with deliverables set as work packages over the time-period.

Qualifications and Experience

• Certification in Graphics Design.
• Proven track record as a graphic designer with 5–7 years of relevant experience, supported by a strong portfolio that includes donor reports, publications, and diverse design outputs.
• Proficiency in Adobe Creative Suite (Photoshop, Illustrator, InDesign) with solid knowledge of communication and information management principles, plus the ability to write, edit, and proofread for varied audiences.
• Excellent communication skills and the ability to collaborate effectively with a team.
• Attention to detail and a creative mindset.
• Ability to work under tight deadlines and deliver high-quality outputs.

Reporting and Coordination:

• The consultant will report to the Resilient Think and Do Tank Program Manager. During the exercise, the consultant may also engage our program partners.
• Graphics designers must adhere to the MWA Code of Conduct and policies when performing their duties and interactions with external parties.

Proposal Submission

Each application must consist of:

• An application/cover letter. The letter should be no longer than two pages.
• Technical proposal not exceeding 10 pages. With the following as annexes:
• Previous similar assignments within the last three years.
• Contact details of three organizations that have contracted with the firm for a similar assignment within the last 3 years.
• Financial proposal. The proposed fees must be a total “fixed price” quotation, indicating the overall total amount in Kenya Shillings, inclusive of all taxes. The calculation of fees should indicate a detailed breakdown of the cost calculation, specifying:
• Details of professional fees and time input specified based on the approximate size of documents provided.
• Detailed breakdown of reimbursables such as communication and any other related costs.
• Proposed payment terms.