External Engagement Coordinator at Girls Not Brides

KEY RESPONSIBILITIES

Cross-Directorate Project Coordination

• Support the Director of External Engagement and Heads within the Directorate in coordinating cross-directorate projects and project teams, tracking milestones, deliverables, and dependencies across Policy & Advocacy, Communications, and Development teams.
• Maintain shared project trackers, calendars, and workplans on Monday.com and other tools, flagging risks, delays, or resourcing conflicts to relevant team members and leadership in the directorate.
• Coordinate inputs and timelines across teams for joint deliverables, such as moments-based campaigns, key reports, or donor and partner-facing materials.
• Help ensure that cross-directorate projects are well documented, with clear ownership and accountability across teams.

Event & Logistics Coordination

• Coordinate event project teams to ensure cohesive, cross-team, and high-quality delivery of highest-priority events (in-person and virtual).
• Coordinate logistics, scheduling, outreach, and content preparations for Girls Not Brides’ most significant external events, including virtual webinars, convenings, high-level meetings, and partner or donor engagements, working closely with Policy & Advocacy, Communications, and Development colleagues.
• Manage event timelines, run-of-show documents, venue and vendor logistics, registration, and, where relevant, on-the-day coordination.
• Support invitation lists, stakeholder/speaker outreach (including Girls Not Brides members) and preparations, and follow-up communications, ensuring external contacts have a smooth and professional experience.
• Liaise with external partners, suppliers, and venues to ensure events are delivered to a high standard, on time, and within budget.
• Maintain post-event documentation, including attendee records, feedback, and lessons learned, to inform future event planning.

Directorate Coordination & Team Support

• Coordinate the rhythm of the External Engagement directorate, including organising and preparing agendas for regular directorate meetings, away days, and planning sessions.
• Capture action points from directorate meetings, tracking follow-up and ensuring accountability across Policy & Advocacy, Communications, and Development.
• Support information-sharing across the three teams and with the wider organization, ensuring colleagues are aware of relevant activities and opportunities.
• Support knowledge management, monitoring, and impact capture within the directorate, coordinating with the Impact Team to ensure quality capture of best practice and tracking and timely reporting.
• Support onboarding and inductions about the External Engagement directorate for new team members.

Wider Organisational Responsibilities

• Commit to the mission and vision of Girls Not Brides, putting these at the forefront of all planning, work and actions.
• Uphold the core values of Girls Not Brides in all areas of work and interactions with colleagues, members, partners, and other stakeholders.
• Comply with Girls Not Brides’ policies and processes, including for safeguarding, diversity and inclusion, the code of conduct and data protection.
• Ensure that internal databases and monitoring information are kept fully up-to-date and compliant with GDPR.
• Commit to ongoing personal development and learning.
• Fulfil any other reasonable requests for the advancement of Girls Not Brides.

PERSON SPECIFICATION

Essential criteria

• Experience in event coordination, project coordination, or administrative support, ideally within an international NGO, advocacy, communications, or development environment.
• Demonstrated ability to manage multiple projects and competing priorities simultaneously, with strong attention to detail and follow-through.
• Excellent organisational and logistics skills, with experience planning and delivering in-person or virtual events.
• Strong written and verbal communication skills, with the ability to liaise confidently and professionally with colleagues and external stakeholders.
• Ability to work collaboratively across teams with different priorities and working styles, building trust and effective working relationships.
• Proactive, solutions-focused approach, with the judgement to know when to escalate issues and when to resolve them independently.
• Strong digital literacy, including confidence with project management tools, event management tools, virtual meeting platforms, shared calendars, and standard office software.
• Strong commitment to Girls Not Brides’ mission, values, and vision.
• Willingness to work flexibly and undertake occasional travel as required.

Desirable criteria

• Experience supporting cross-functional or cross-team coordination within a complex or matrixed organization.
• Experience using project management software, specifically Monday.com
• Experience working within advocacy, communications, or fundraising functions, or interest in developing a career across these areas.
• Knowledge of French and/or Spanish.
• Interest in or experience of gender justice, human rights, or girls’ rights issues.