Facilities Co-Ordinator Google Kenya, The Promenade at CBRE Excellerate

Main Purpose / Objective of the Position:
Decision Making Authority
This position has the authority to:
Execute all Key Performance Areas as stated on this form and in line with the Company approval framework and policies and procedures.
Experience / Education:

• Grade 12.
• One-year general management experience.
• One-year general facilities management / co-ordination experience.

Skills Required:

• Computer literacy (MS Office).
• Basic accounting principles, incl. budgeting.
• People management.
• Verbal and written communication skills.
• Negotiation skills.

Knowledge Required:

• Basic facilities management functions and principles.
• Company policies and procedures.
• Company structure and policies.
• Occupational Health and Safety principles.
• Switchboard system and processes.
• Service level agreements.
• Procurement policies and procedures.

Competencies Required:

• Communication, Methodical, Customer & Quality Focus, Drive and Productivity, Teamwork and co-operation.

Major Drivers of Work Volume:

• Business requests, number of events, number of job cards.

Interface / Relationships With:

• Internal: Various on-site departments / functions
• External: Service providers

Facilities Co-ordination 65%:

• Manage and conclude service requests from departments for various services or products.
• Manage works orders and ensure completion by the deadline date.
• Management of service requests ITO building aspects.
• Procurement of products on request from departments or as per site requirements.
• Administration of suppliers.
• Management of meeting room(s) equipment.
• Ensure Occupational Health & Safety compliance.

Finance Management 20%:

• Compile annual budget.
• Adjustment on budget projections.
• Control of monthly budget.
• Reporting on budget deviations.
• Financial reporting: production figures, utilization, etc.
• Debtors control on outstanding payments.
• Management of cost recoveries.

Service Level Management 15%:

• Ensure outputs of SLA with contractor are maintained
• Check, manage and monitor compliance of all Service Level agreements on site
• Review contractual obligations with external providers and revise if necessary