Facilities Coordinator at AAR Healthcare Kenya

Duties and Responsibilities

• Coordinate Routine Daily Facility Maintenance Activities for the hospital with the Maintenance Supervisor and Maintenance staff; including but not limited to civil, mechanical, electrical, plumbing and landscaping works.
•  Coordinate Facility Preventive Maintenance Schedules for non-biomedical and ICT related equipment with the Maintenance Supervisor and/or External Contractors
•  Proactively identify and manage Staff and Patient risk areas within the context of the building structures and equipment
•  Collaborate, develop and operationalize maintenance related policies, procedures and SOPs as agreed upon with the Operations Support Manager
•  Undertake the coordination of facility related projects under the guidance of the Operations support manager
•  Suggest and Implement facility improvements to optimize utilization of Utility and Facility Services
•  Coordinate internal and external Service Level Agreements to ensure optimized service delivery for Maintenance Department
•  Coordinate Quality improvement initiatives for the Maintenance department
•  Undertake reporting of Daily, Weekly and Quarterly Facility Maintenance activities and progress to the Operations Support Manager
•  Provide leadership on staff matters in the department e.g., Staffing levels, recruitment, deployment, performance management, staff training and development, discipline etc.
•  Participate in preparing, managing, and controlling the department’s budget.
•  Any other duty as may be assigned from time to time by the Operations Support Manager.

Qualifications
 Education

•  Bachelor’s Degree in Facility Management, Building Construction, Engineering, Architecture, Business Management, or related field.

Job Experience

•  Three (3) years of relevant working experience in in facility coordination, project management, or real estate.
•  Experience in managing outsourced companies.
•  Experience with heavy schedule management
•  Performance monitoring and attention to details
•  Vendor management

Key Competencies - Skills/ Knowledge/ Aptitude

•  Extensive experience in building and equipment maintenance.
•  Advanced knowledge of maintenance planning and schedules.
•  Ability to respond to building and equipment emergencies.
•  In-depth knowledge of building safety regulations and security protocols.
•  Knowledge of bidding processes, outsourcing contracts
•  Knowledge of quality control and procedures
•  Excellent communication skills both verbal and written.
•  Good problem-solving skills
•  Strong customer service skills
•  Excellent interpersonal skills and a collaborative management style.
•  A demonstrated commitment to high professional ethical standards in a diverse workplace
•  Excellent people manager, open to direction and feedback.
•  Proven ability to lead and manage multiple teams simultaneously.
•  Computer literacy and demonstrated knowledge of MS Office suite and Facilities Management Software.