Finance & Administration Intern at Self Help Africa

Duration of contract: 3 months

SHA is a core member of The Gorta Group which is composed of a group of innovative organizations driving sustainable economic and social change across Africa. Comprising Self Help Africa, Partner Africa and TruTrade, the Gorta Group combines expertise in market-based solutions to poverty and rural development; climate change mitigation and resilience; trade facilitation and farmer and worker rights; underpinned by an inclusive ethos that specifically targets women and youth.  In August 2021, United Purpose joined the Gorta Group, which operates as Self Help Africa (SHA), bringing together two organizations with proud histories of assisting those in greatest need. United Purpose, formerly Concern Universal, has worked for more than 40 years as a leader in community-led development and grassroots innovation. SHA now has over 700 staff worldwide, as a result of the merger, and a global turnover of over €40m. We are currently implementing a portfolio of 80 projects in Bangladesh, Brazil, Burkina Faso, Democratic Republic of Congo, Eritrea, Ethiopia, Kenya, Malawi, Mozambique, Uganda and Zambia funded by a variety of institutional and private donors including the European Union, Irish Aid and World Food Programme. In 2020, we supported close to eight million people in rural communities across sub-Saharan Africa, Brazil and Bangladesh.

Job Purpose:

The purpose of this exercise is to provide an opportunity to the student to apply skills acquired through a real work situation, expose the student to business functions which are not available to her/him at the university and build confidence in real work situation, problem solving, teamwork and working with professionals in the world of work.

Key Responsibilities

For Finance:

1. Updating of voucher and journal files to ensure all support documents are attached.
2. Ensure all payment support documents have been stamped paid
3. Help in follow up of receipts from vendors and liaises with Admin & Logistics Officer on the missing receipts
4. Help in arranging and re arranging archived files and ensuring documents are secured properly to avoid loss of trail.
5. Scanning of all support documents for Salesforce – procurement process
6. Assist in photocopying any relevant documents
7. Update the cheque dispatch book
8. Scanning of intercompany Documents.
9. Matching of the requests, CBAs, Orders &Invoices.
10. Initiating payment vouchers
11. Maintaining little cab ((taxi) file – daily trip Invoices
12. Fuel reconciliations
13. Suppliers statements reconciliation
14. Assist in drawing the LPOs
15. Assist in audit for retrieval of documents.
16. Assist in Audit Preparation.

For Admin:

1. Filing
2. Physical Asset and inventory checks
3. Front office management and handling of the switchboard and direct phone calls to the respective team members
4. To help in securing quotations as and when required
5. Provide monthly reports as required.
6. Issuance of Inventory to Staff
7. Assist in Asset Disposal.

Personal Specifications

• Must have successfully completed their undergraduate degree in finance, business administration or a related field in the last two years
• Must not have worked in a paid position before.
• This must be the first internship
• CID Certificate of good behaviour or application in progress
• Two references from faculty, professional contacts or community

Key relationships:

Internal

• Head of Finance and Administration
• Project Accountants
• Administration & Logistics Officer
• HR and Administration Manager