Finance & Administration Manager at Centre for Health Solutions - Kenya (CHS)

Overall, Job Function

The Finance and Administration Manager (FAM) will report administratively to the Chief of Party and functionally to the Finance & Administration Director and will be responsible for supporting aspects of budgeting; financial management and reporting; contract/sub-award procurement and management; human resources management, asset management, logistics, and prime award compliance with terms and conditions of the award. The FAM will work with Senior Management to ensure that the award staff have the administrative and financial support required to deliver on the requirements of the award.

Key Responsibilities

• Creating financial reports, developing budgets, and forecasting future financial performance.
• Managing accounting systems, procedures, and policies, to ensure accurate financial records and reporting.
• Preparing and reviewing financial statements, reports, and forecasts, ensuring timely and accurate reporting to internal and external stakeholders.
• Establishing and maintaining strong internal control systems to safeguard assets and prevent fraud.
• Preparing and participating in internal and external audits, through provision of the necessary support schedules, accounts and financial statements for audit review to ensure the audits are completed within the set timelines.
• Monitoring expenditures to ensure compliance with the budget allocations and identifying areas for potential cost savings.
• Managing day-to-day accounting operations, including accounts payable, accounts receivable, and general ledger maintenance.
• Identifying and resolving issues related to finance and administration.
• Communicating financial information effectively to various stakeholders.
• Preparing financial reports for donors and ensuring compliance with grant requirements.
• Identifying and mitigating financial risks, developing strategies to minimize potential losses.
• Ensuring adherence to financial regulations and reporting requirements.
• Providing financial insights and recommendations to senior management to support decision-making.
• Supervising and mentoring finance staff, ensuring efficient and accurate financial operations.
• VAT reporting: Ensure disclosure of all VAT payments in the books for exemption purposes.
• Maintaining a proper system of advances to employees, according to CHS policy, ensuring effective and optimum utilization of resources within the program

Professional Requirements

The Finance and Administration Manager should have the following qualifications:

• A master’s degree in Business Administration, Accounting, Finance, Commerce, Human Resources, or other relevant fields.
• Certified/Chartered Public Accountant (CPA), Association of Chartered Certified Accountants (ACCA) or equivalent qualification is required for this position.
• A minimum of 10 years of experience supervising overall financial and administration operations of donor-funded activities (e.g. teams of human resource, logistics, grant/contract, and finance staff) of similar dollar value.
• Demonstrated financial management, analytical and computer skills, with emphasis on budgeting and financial analysis.

Functional Skills

• Analytical Skills
• People management skills
• Exceptional financial skills, including advanced excel abilities.
• Highly organized with ability to multi-task.
• Strong time management skills.
• Ability to work independently as well as with managers and employees at all levels.
• Team player
• Handles confidential information with discretion.
• Proven practical work experience within the USG funded environment will be an added advantage