Finance & Administrative Officer at Kakenya’s Dream

Duties and Responsibilities

Financial administration

• Responsible for financial record keeping and administration; ensure that all finances are properly administered and monitored in accordance with Kakenya’s Dream (KD) financial regulations and controls
• Overseeing the maintenance of the QuickBooks accounting system by ensuring that accounting transactions are posted correctly and timely and that data is posted and backed up on a daily basis
• Liaising with external auditors to ensure regular and annual audits are carried out smoothly
• Preparing monthly financial reports for internal and external use on income, expenditure, and any variations from budgets
• Preparing and management of budgets
• Provide financial support to the project team members i.e: Quarterly funds disbursements
• Review all financial documentation including Payment Vouchers, Petty Cash Vouchers, Journal Vouchers, EFT Vouchers and Payroll Voucher
• Maintaining bank records, performing bank statements reconciliations and dealing with the bank on all financial matters
• Ensuring compliance with all regulatory requirements as relating to existing laws
• Processing of payments
• Responsible for the management and administration of the payroll
• Support statutory returns filing on monthly basis i.e: PAYE, NSSF, NHIF, HELB
• Responsible for researching and helping put in place additional policies and procedures as needed (Reviewing & implementation of financial policies)
• Resolve finance related queries

Ensuring coordination and adherence by local Program Accountant

• Work closely and oversee the work of the Program Accountant to ensure proper management, tracking, and alignment with KD policies and procedures.
• Identify any deviations or errors and work with the Program Accountant and Country Manager to resolve in a timely manner

General administration and tasks

• Carrying out, and helping develop where necessary, administrative systems such as records management, operating documents and procedures, etc.
• Managing the administrative aspects of human resources for the organization, including updating and maintaining personnel files, tracking leave requests, recruiting new staff, and preparing contracts
• Making in-country arrangements for US staff and visitors traveling to Kenya
• Organizing team meetings, circulating agendas and taking/circulating minutes
• Represent the finance department at the Board of Directors’ quarterly meetings
• Performing general administrative duties; correspondence, procurement and maintenance of equipment

Required Qualifications

• University degree in accounting, finance or related degree
• Minimum CPA Part II qualification
• Previous experience working with QuickBooks Pro and online QuickBooks
• Previous experience managing the entire auditing process
• Previous experience in grant management and reporting on both restricted and unrestricted funds
• Advanced knowledge of Microsoft Excel

Desired Qualifications

• Experience working for a nonprofit and/or an international organization that has multiple locations