Finance and Admin Officer at Veterinaires Sans Frontieres

VSF Germany seeks to recruit a well rounded, qualified and well experienced finance and admin officer to support the projects in Turkana County. The initial contract will be for 6 months with possibility of extension dependent on performance and/or funding. This position is designed to have very regular field travels across the Horn of Africa and sometimes to very remote areas. The post holder will undertake the following duties/responsibilities:

Key responsibility areas include, but are not limited to:

• Grant Management support in assigned projects
• Provide financial, logistical & administrative support to the projects
• Implement donor financial regulation in funds management
• Manage the Projects finance and oversee all local procurement ensuring that donor and Organization’s policies are adhered to.
• Manage the project petty cash, keeping records of all field financial transactions.
• Submit monthly returns both hard copies and soft copies to the regional office.
• Prepare backups of financial documents both hard and soft copies
• Support preparation of cash forecasts, requests and submission to regional office to ensure flawless cash flow.
• Assist in monitoring of expense levels to avoid over expenditure and mis-postings of expenses.
• Support Program Manager and field staff in drafting budgets, preparing field documentation and submission of field returns.
• Manage contracts with 3rd parties and supervise services rendered to the projects.
• Ensure stock cards and fuel cards are well kept with up to date fuel usage and stock records.
• File and manage staff contracts at field level
• Supervise junior camp staff as appropriate.
• Follow up on field staff leaves and share with line managers
• Ensure that Timesheets are prepared well and in time each month
• Report monthly on finance and admin aspect in the prescribed manner

Person Requirements/qualifications

• Degree in accounting or related discipline from a recognized institution.
• Qualifications as a Certified Public Accountant is mandatory
• At least 3 years’ hand-on experience in similar position.
• Experience working with Non-Governmental Organization(s) will be an added advantage,
• Computer literacy with good command in Microsoft office a must
• Excellent negotiation and communication skills.
• Knowledge of any accounting software is an added advantage. Navision/ Dynamic 365 BC more desired.
• Ability to work in a diverse team, impartiality and able to work under strict deadlines.