Responsible to: Regional Director, Eastern Africa
Key relationships: International Finance team (in London), Heads of Teams, Treasurer
Line Managing: Finance Officer, Admin and HR Officer, and Communications Officer
Contract: 1 year (renewable)
Working hours: Full time
Salary: Competitive KSH
ROLE SUMMARY
The Finance & Administration Manager provides strategic and operational leadership and oversight of ARTICLE 19 East Africa’s finances, administration, human resource and procurement.
He/she ensures regulatory requirements are met, and reporting is timely and accurate.
KEY RESPONSIBILITIES
Planning, budgeting, and reporting:
- Work with Treasurer to ensure regular reporting to Board and Finance Committee;
- Produce organisational budget, in liaison with International Office;
- Oversee the production of monthly management accounts with supporting narrative on the organisation’s financial performance;
- Manage organisational cash flow;
- Review budgets for funding applications, ensuring compliance with full cost recovery principles;
- Produce financial reports in accordance with donor requirements and ensure coordination with the International Office’s Projects Team on grant compliance.
Financial policies, procedures, systems and controls:
- Ensure adherence to financial policies to ensure compliance, and where necessary (re)develop policies to address identify gaps;
- Regularly review of organisation’s processes and policies for control improvements, ensuring segregation of duties and appropriate oversight of expenditure;
- Ensure policies and processes are in place to achieve value for money for the organisation’s spending;
Financial Management:
- Oversee the production of year end accounts and liaise with auditors for the effective and timely production of the audited financial statements and accounts;
- Work with project auditors as required, supplying all documentation, including timesheets and receipts;
- Maintain accurate records and transactions manually and within finance system (Access Dimensions) and any other system that is applicable.
Administration:
- Ensure that the office and all activities run efficiently and effectively as they should;
- Ensure that the team is facilitated to run its operations effectively and efficiently with all HR matters handled within the policy and legal mandate;
- Ensure that all communication is handled effectively and efficiently.
Other:
- Undertake other duties commensurate with the role as may reasonably be assigned by the Regional Director.
PERSON SPECIFICATION
ESSENTIAL:
Education and Qualifications:
- Bachelors’ Degree level in Finance or Accounting or Business Management;
- Certified Public Accountants of Kenya (CPA)(K), ACCA or its equivalent;
- Registered member in good standing of an established accounting body such as the Institute of Certified Public Accountants (ICPAK);
Experience:
- At least 7 years’ experience in Finance Management (including but not limited: leadership, communication, interpersonal, organizational, negotiation, problem solving, strategic management);
- Experience of budget proposal development and managing a budget in a complex, multi-currency environment;
- Experience of financial reporting to donors such as DfID, FCO, EC, USAID, etc;
- Experience in the charity and/or development sector;
- Knowledge of charity regulations;
- Experience of working with partner organisations;
- Experience of working in a cross-cultural environment.
Knowledge:
- Familiarity with human rights, freedom of expression and/or democratization issues in Eastern Africa;
- Familiarity with international and regional mechanisms for promoting and protecting human rights;
- Knowledge of politics and societies in Eastern Africa.
Other requirements:
- Commitment to ARTICLE 19’s values and objectives;
- Commitment to equal opportunities;
- Ability to travel extensively.
The incumbent should also possess the following skills:
- Able to operate on own initiative with demonstrable time-management skills;
- Excellent written and spoken English and Kiswahili;
- Analytical and strategic planning skills;
- Excellent project management and administration skills (including financial management and reporting);
- Excellent research and report writing skills
- Excellent writing and presentation and advocacy skills;
- Excellent communication skills and sensitivity in working with people from various cultural and social backgrounds;
- Excellent organizational and logistical skills;
- Excellent skills in word-processing and working with spreadsheets;
- Familiarity with the use of e-mail and the internet;
- Ability to work under pressure, with little administrative support and to meet strict deadlines.
Desirable:
- Knowledge of French;
- Experience of working in an NGO environment;
- Experience with civil society capacity-building, including training;
- Experience in the human rights advocacy field;
- Research experience; and
- Experience of writing/editing publications.
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