Finance and Administrative Officer at John Snow Inc (JSI)

RESPONSIBILITIES

• Prepare and process the monthly field accounts documentation, including QuickBooks vouchers and reconciliation reports; lead the preparation of monthly cash flow requests, working closely with the program’s technical team in country, for submission to HQ
• Work closely with CHISU at the headquarters (HQ) level, to ensure overall program compliance with USAID rules and regulation, track program spending; ensure the appropriate and effective use of resources in compliance with USAID rules and regulations, JSI policies, and the law of the Government of the Kenya, with minimal risk exposure to the program
• Ensure that all JSI program spending in country is reasonable, allocable, and well-documented
• Track and report on project spending and financial status on a monthly basis
• Ensure that all transactions and activities are conducted in accordance with JSI financial and administrative regulations
• Provide support in any audits or finance and administrative reviews of JSI/projects
• Procure and process Purchase Orders following USAID and JSI/projects’ regulations, including vehicles and equipment
• Support maintenance of Project inventory according to USAID and JSI rules and regulations
• Process travel advance requests and reimbursements for staff for field expenses and maintain advance records for all field trips
• Process transportation allowances and per diems for training workshop participants and compile the necessary documentation; may include travel within Kenya
• Proactively identify and respond to any implementation, personnel, and/or other management challenges as they arise, in close consultation with HQ as needed
• Work with Resident Advisor to maintain and secure program inventory
• Lead financial and administrative processes in country
• Supervise project driver and manage project vehicle including maintenance schedules and travel logs
• Work with office building owner and/or other tenants and service providers to ensure office is efficiently operating
• Manage office emergency/ security plan and ensure all staff are trained in emergency protocols
• Manage or oversee HR processes, including recruiting, hiring and annual performance reviews.
• Other duties as may be assigned

QUALIFICATIONS

• Certified accountant with financial specialization or equivalent combination of training and experience
• Three to five years’ experience supporting the finances of an international development program
• Proven skills in organizing and supporting financial operations, procurement and local contracting
• Demonstrated ability in analyzing financial documents, projections, expenditures, and accruals
• Skills in program planning, budgeting and financial analysis
• Familiarity with and proven ability to use standard accounting and spreadsheet software including Microsoft Excel (knowledge of Quickbooks required)
• Fluency in French and English with an ability to communicate effectively on financial operations
• Ability to work independently and multi-task in a team setting with minimal supervision
• Attention to detail and ability to pick up new skills quickly and to understand the broader context of program management
• Must be able to maintain confidentiality for all company and staff proprietary matters.
• Able and willing to travel within the country when required