Finance and Human Resources Specialist at ThinkWell

Financial Management

• Ensure proper accounting of all project transactions using ThinkWell’s accounting system and in line with local and funding agency requirements.
• Manage banking operations and reconcile bank statements (receipt of funds, movements of funds in the accounts of the institution and payroll).
• Process invoices and record accounts payable and accounts receivable.
• Ensure statutory compliance with various local laws and maintain financial files and support audits.
• Revise and/or formulate country office manual outlining processes, policies and procedures.
• Develop and maintain filing system for financial documents in readiness for audits or tax reporting purposes and participate in financial audits.
• Plan, implement and manage program budgets, reviews and reports.
• Plan and monitor all office operations (supplies, IT, communications, utilities, contracts for office services).
• Procure IT vendors, manage IT equipment and service provision.
• Support the establishment and growth of the ThinkWell country office including government registration and liaison activities, administrative duties, legal and compliance requirements, logistics and procurement.
• Prepare correspondence and provide administrative support during meetings.
• Work with global operations teams to manage a payroll system for local staff, including the calculation and remittance of tax and other statutory requirements.
• Help revise the HR manual based on company policy and in accordance with local labor laws.
• Manage new hire onboarding and introductions.
• Manage staff contracts.
• Develop and maintain a secure and confidential HR filing system.
• Partner with the Country Director in the implementation of a performance management system.
• Coordinate with Talent team to develop training and development programs for staff.
• Maintain employee records according to policy and legal requirements.
• Thought partner with Country Director to address employee relations and performance issues.
• Perform other related duties as assigned.

Office Management

Human Resources

• Coordinate with Talent team to manage local staff recruitment.
• Work with global operations teams to manage a payroll system for local staff, including the calculation and remittance of tax and other statutory requirements.
• Manage new hire onboarding and introductions.
• Manage staff contracts.
• Develop and maintain a secure and confidential HR filing system
• Partner with the Country Director in the implementation of a performance management system.
• Coordinate with Talent team to develop training and development programs for staff
• Maintain employee records according to policy and legal requirements.
• Thought partner with Country Director to address employee relations and performance issues.
• Perform other related duties as assigned.
• Help revise the HR manual based on company policy and in accordance with local labor laws.

Requirements

• BCOM/BA/BS and 5+ years experience or graduate degree and 3+ years experience;
• Professional CPA-K certification.
• Demonstrated skills and experience in financial management, accounting, donor compliance, human resources management, local labor law, and contracts management;
• Relevant work experience in management consulting firm, bilateral or multilateral development agency, and/or international NGO with some experience managing projects in low or middle-income countries;
• Technical savvy and strong computer skills, advanced MS Excel skills, IT systems familiarity;
• Understanding of and curiosity about establishing and operating a new country office in a complex setting environment;
• Understanding of Kenya labor, banking and procurement practices and law preferred;
• Demonstrated team and people management abilities with a focus on growing staff, mentoring and coaching junior professionals;
• Proficiency with Microsoft Office applications including Word, Excel and PowerPoint;
• Demonstrated poise and professionalism in engaging with external partners, donors, and stakeholders;
• Full English fluency;
• Outstanding cross-cultural communication skills, including the ability to relate respectfully with staff at all levels, ages, genders, nationalities and orientations as well as across work areas;
• Excellent analytical and numerical skills;
• Problem solving and decision