Finance Assistant at Concern Worldwide

Job Summary:

The Finance assistant is responsible for printing Payment Request Forms (PRF) requests for approval and payment from field offices, printing quotes, updating books of accounts in excel and stamping. Additionally, excellent time management skills will be required to cope with the disparate duties.

Main Duties and Responsibilities

Finance documents finalisation

• Printing quotes and sharing with requestors’ (logistics and procurement staff) as received via existing electronic means
• Printing Payment request Forms (PRF) from field locations for approvals and presentation to Treasury officer for payment
• Updating the books of accounts –bank books and Mpesa books in excel as per the standard descriptions available
• Stamping of the payment vouchers with the relevant stamps available including “POSTED”, “PAID” and ‘PAID from UNICEF’.
• Integrating payment vouchers paid via scans with the original documents once received and further filing them as required
• Compiling support documents for balance sheet reconciliations and accruals
• Assist with archiving of financial documents as per Concern’s archiving policy

Communication and Reports

• Communication in writing to the Treasury Officer regarding any challenges in meeting the above tasks

Other Duties

• Adhere to and promote the standards outlined in the Concern Code of Conduct and associated policies to their team, beneficiaries, and be committed to providing a safe working environment
• Participating and contributing towards Concern’s emergency response, as and when necessary
• Comply with Concern’s health, safety and security guidelines during emergencies
• Take all possible measure to meet Core Humanitarian Standards (CHS)
• Any other duties as assigned by the Line Manager

Minimum Education, Qualifications & Experience Required

• A degree in Commerce, Finance, Accounting or related field
• CPA or ACCA professional certification
• At least (2) years’ experience working in finance department
• Familiar with government policies and regulations on taxes
• Excellent application of excel and word packages

Preference will be given to candidates who have:

• Full profession qualification
• High integrity and demonstrated ability to follow standards and policies
• Ability to attend to details and work in a systematic and organized manner
• Positive attitude and willingness to learn
• Commitment to humanitarian principles and values
• Strong communication and negotiations skills
• Team player and able to work with others (internally and externally)
• Analytical and problem solving

Competencies required:

• Managing self
• Communicating and working with others
• Delivering Results
• Planning and Decision Making

on or before Tuesday 11th July 2023