Finance Assistant at Nairobi Waldorf School

JOB SUMMARY

To teach and educate learners according to the School curriculum and the education needs, abilities, and attainment of the potential of individual students.

Roles and Responsibilities

• Assisting with all aspects of the development and effective operation of the finance function within the School.
• Assisting with operating and monitoring all school accounts and budgets, ensuring the safe receipt and handling of cash and cash equivalent, and the reconciliation of transactions.
• Completing administrative routines relating to orders, invoices, cheques, income, payroll, and the receipt and distribution of goods and services.
• Assisting with the establishment and maintenance of an accounting system to detail all assets, liabilities, equities, obligations, expenditures, and current and projected revenues.
• Processing payments, following required authorization, and ensuring cheques are signed by relevant signatories.
• Processing orders and ensuring sufficient funds are available beforehand, receiving delivered goods, and processing invoices.
• Issuing petty cash payments, ensuring required receipts and authorizations are obtained for all purchases.
• Ensuring the safe receipt, handling, and banking of money and cheques received.
• Assisting the Finance Manager with all aspects of payroll administration within the relevant deadlines, including preparation of timesheets, submission of variations and new details, entry of sickness data, handling of tax queries and any others.
• Providing assistance to staff regarding financial issues (e.g., placing and following up orders, advising of best value, providing details of alternative suppliers).
• Liaising with suppliers, contractors, other schools and organizations, and budget holders and attending to queries as required by the finance manager.
• Assisting the Finance Manager in organizing the letting of school premises, dealing with initial inquiries, sending out documentation and contracts, and liaising with staff as required.
• Contributing to the evaluation and development of financial systems and procedures.
• Aiding in the selection of suppliers and service providers in catering, maintenance, office supplies, furniture, and equipment, first aid materials, and general procurement of goods/services where applicable.

Academic Qualifications    

• Degree in Business/Procurement/Accounting/Finance/Business Administration or a related field from a recognized university.

Professional Qualifications    

• CPA OR ACCA Part 1.

Length of Experience    

• 2 years

Types of Experience    

• Proficiency in QuickBooks, Advanced Excel, Word, PowerPoint, and accounting systems.
• Strong background in procurement management systems with an understanding of procurement regulation and processes.
• Knowledge in accounting.