Finance Associate at Swahilipot Hub Foundation

ROLES AND RESPONSIBILITIES

• Perform financial management duties including generating financial data, compiling and submitting reports, analyzing industry trends and assessing the financial health of the company.
• Oversee the operations and development of the Organisation’s finance departments including creating and reviewing policies, budgeting, recruiting, training and conducting regular assessments of financial procedures.
• Supervise the preparation of quarterly and annual account reconciliations, monitor and enforce compliance with tax and financial reporting standards andassist with cash flow forecasting.
• Advise colleagues and executive management on decisions related to the Organization's finances.
• Mediate between the organization, employees, stakeholders, shareholders and investors on financial issues for amicable resolution of differences.
• Create strategic business plans based on the analysis of the Organisation’s status and financial forecasts.
• Maintain complete records of all financial transactions of the Office.
• Ensure that all payments or transactions are properly supported by the required documents as outlined in the financial guidelines and posted on Financial Software (Quickbooks)
• Manage financial documentation and reconciliation for optimal funds reporting.
• Monitor Admin and project income against budget and ensure that all variances are identified in a timely way.
• Monitor bank balances on a daily and periodic basis in order to produce cashflow forecasts, update cash books
• Prepare Bank reconciliations, Receivable report, Creditors reports, and others on monthly basis.
• Prepare cheque payments and refund claims and ensure that payments are made against verifiable accounting documents.
• Manage Staff advances in line with Swahilipot Hub financial guidelines.
• Maintain & reconcile petty cash as per swahilipot hub financial guidelines.
• Prepare payroll for the staff recruited within the office level.
• Assemble materials for and assist Internal and External auditors in conducting audits.
• Receive, record invoices and arrange payment.
• Prepare LPOs, Invoices, Comparative Bid Analysis and other financial documents.

PREFERABLE QUALIFICATIONS:

• Is a Citizen of Kenya;
• Has Three (3) years relevant working experience;
• Has served in the grade of a Finance Assistance or in a similar position for a minimum period of three (3) years with proven experience;
• Holds a Bachelor’s degree in any of the following disciplines: - Commerce(Finance option), Economics, Business Administration (Finance option),
• Business Management (Finance option), Finance or its equivalent qualification from a recognized institution;
• Is a Certified Public Accountants of Kenya (CPA II) or its recognized equivalent.
• Demonstrates computer literacy;
• Demonstrates financial professional competence;
• Excellent verbal, written communication and presentation skills
• In-depth knowledge of financial reporting standards, tax regulations and industry legislation

DESIRED SKILLS AND ABILITIES:

• Interpersonal skills and desire to work with our community, specifically youth at the base of the pyramid.
• Strong reporting skills
• Data analysis capabilities.
• Strong project management background.
• Demonstrated expertise with technology platforms.