Finance Controller at Mission inclusion

JOB SUMMARY

Under the supervision of the Chief of Party (CoP) based in the regional office and in close collaboration with the Senior Finance and Compliance Manager (SFCM) based in headquarters, the Finance Controller (FC) will provide overall leadership, management, and coordination of the administration and financial aspect of the future program,ensuring compliant and harmonized application of the highest standards and effectiveness. The FC role requires working with HQ, regional and local offices on monthly management accounts, cashflows, annual budget planning and quarterly forecasting. The FC will review projects to confirm financial outcomes and will assist the CoP preparing periodical reports for the donor.

The role is responsible for the preparation and production of financial statements, including all supporting schedules and reconciliations, and will interact with external auditors both in Canada and in implementation countries. The role requires a sound understanding of donor accounting regulations and the ability to work with the auditors to ensure a clean audit. FC reporting extends to other ad hoc requirements, such as preparing documentation to support due diligence enquiries from financial and governmental institutions and contributing to the capacity building of local offices.

The role is responsible to promote and uphold a commitment to the efficient use of Mission inclusion and donor resources, and to ensure compliance with the donor’s requirements and regulations, including financial tracking and oversight of partner budgets, finance, administration, and reporting.

ROLES AND KEY RESPONSIBILITIES

Financial Reporting

• Prepare consolidated Financial Statements in accordance with Mission inclusion’s and donor’s norms.
• Support the external auditors and ensure that all external audit requirements are met.
• Responsible for local offices financial records, including audit. Work with CoP, SFCM and relevant stakeholders to prepare regulatory periodic reports.

Financial Control

• Responsible for policies, procedures, and the internal controls around all accounting matters.
• Responsible for ensuring strong controls over restricted reserves.
• Oversee bank reconciliations and all other reconciliation processes across the program.
• Oversight of payroll processing in regional and local offices.
• Oversight of accounts payable processing including regional and local offices.
• Responsible for management of multi-currency transactions and accounts.
• Oversight of accounts receivable.

Management Reporting and Budgeting

• Consolidate and prepare monthly management reports in cash flows.
• Analyze and discuss variance to budget and/or forecasts with business team as well as the CoP.
• Work with CoP and SFCM to prepare annual budget and quarterly forecasts.
• Work with the business development team as required on bid submissions, budget and reports.

Compliance / Regulatory

• Coordinate with Mission inclusion for formal registration in countries.
• Liaise with overseas regulators on relevant topics.
• Liaise with overseas legal advisor to ensure compliance with local legislation.

Management

• Coach, train, supervise and mentor direct-report staff, including communicating clear expectations, setting quarterly performance objectives, providing regular and timely positive and constructive performance feedback, and providing documented annual performance reviews.
• Promote and monitor staff care and well-being.
• Model healthy work-life balance practices. Ensure compliance with environmental management and gender equality and social inclusion standards.

EDUCATION AND EXPERIENCE

• Bachelor of Finance, Commerce, Business Administration, or related undergraduate degree or equivalent. Master’s degree a plus.
• Certified Public Accountant (CPA) or its equivalent.
• At least 8 years working experience in financial management and accounting in an INGO or a large organization.
• At least 3 years experience in a management position.
• Is a member with good standing of relevant professional body, e.g. ICPAK.

KNOWLEDGE, SKILLS, AND ABILITIES

• Extensive experience and understanding of accounting for donors, knowledge of Global Affairs Canada’s rules (Canada’s Government), regulation and procedures preferred.
• Strong budgeting and forecasting experience.
• Practical experience managing consortia-led grants.
• Good knowledge of Quick Books, Sage or other accounting system and Excel.
• Fluency in English required. French, Kiswahili and/or Portuguese a plus.
• Experience in MS Office package, Web Conferencing Applications, and information and budget management systems.
• Strong analytical skills, problem solving capacities and attention to details.
• Ability to work with others in a constructive way.
• Strong relations management abilities and strategic approach to relationship-building. Ability to relate to people at all levels internally and externally.
• Abilities with diverse/multi-cultural teams.
• Proactive, resourceful, solutions-oriented, and results-oriented.
• A good understanding of human rights, women’s rights, and socio-economic justice.

CONDITIONS OF EMPLOYMENT

• Annual gross salary ranges from 3,200,000 KES to 4,000,000 KES with full range of benefits
• Based in Nairobi, Kenya, with time travel (West Indian Ocean region and international events)