Finance Coordinator at Peace Action Society Organization for Somalia (PASOS)

As PASOS finance coordinator it will be your job to develop and implement finance policies, providing expert financial support to the project so that every department has what it needs to do the best job possible, no matter what happens. From ensuring that finances are available for a quick scale up of operation after an emergency, to the managing the day-to-day finance needed to run a field hospital, you will provide support to the entire project, approving the budgets for projects and other procurement and logistic materials, you will liaise the executive director, deputy director and programme director.

Responsibility

• Implement and supervise financial transaction procedures and systems, to ensure transparent and traceable accounting practices
• Define and analyse the project budget to ensure that funds are used according to the funding contracts, proposing corrective actions if needed
• Implement circuits and workflows, such as management of cash boxes, transfers, advances, purchasing procedures, payment approvals, follow-up of payments and bank reconciliations
• Ensure the timely execution and control of monthly/yearly accountancy closure, financial reports, audits and all service contracts for the project site
• Ensure that PASOS staff with financial responsibilities are aware of and comply with local finance procedures and laws
• Reviews cheque payments
• Posts Disbursements to Subsidiary ledger
• Reconciles Disbursements from Subsidiary ledger to
• Reviews Bank Reconciliations
• Maintains Cheque counter foils
• Approves Vendor Invoices for Payment
• Initiate and recommends opening of new bank accounts
• Approves modifications to Employee File
• Approves payroll file
• Distributes Payroll cheques or initiates direct deposits
• Reconciles payroll subsidiary module to G/L
• Modifies inventory records
• Reconciles inventory records to G/L
• Records adjustments (journal entries) to inventory records and G/L
• Records capital assets additions and disposals in asset management modules
• Disposes of Capital Assets
• Performs periodic physical counts of Capital Assets
• Reconciles physical capital asset counts to management syb-systems
• Makes adjustments to Asset Management sub-system
• Reconciles Asset Management sub-system to G/L
• Asset transfers and movement records
• Maintains capital asset sub-system (updates master file for asset categories, useful lives and depreciation tables
• Responsible for modifying (adding, deleting, mapping GL accounts)
• Approves changes to G/L accounts
• Approves journal entries
• Approves financial statements
• Raising invoices to Grantors
• Preparation of monthly reports